First Impressions Coordinator

We are looking for a professional with a friendly attitude and ability to multitask. Duties include greeting and directing customers/visitors in office, creating a welcoming environment for all, operating a multi-line telephone system answering calls and directing calls. May assist other employees with data entry and other assigned tasks. Candidates must have a desire to help others, be detailed oriented, organized, be able to work in a fast-paced environment, and have strong in-person, telephone and written communication skills. The job is fast paced with little downtime. You will work a set schedule that’s free of weekend and evening hours. We offer great benefits and Paid Time Off. We pride ourselves on providing a safe and welcoming atmosphere. If you enjoy people and are committed to doing excellent work, then we want to hear from you. Interested candidates should submit their resume and references on really or by mail to 623 S. Lewis, Stillwater, OK 74074.

Job Responsibilities

· Greet people entering the office, answering questions, providing directions and alerting staff when someone is there to meet or visit them

· Serve as the face of the company, offering friendly service to those entering the building or calling in on the phone

· Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system along with setting up conference calls as requested

· Accept deliveries and mail, and distribute them to the correct recipients in a timely manner while also managing outgoing mail and packages for pickup

· Maintain the reception area and closing rooms keeping them clean and free of clutter

· Handle filing and data entry as requested.

Job Skills & Qualifications

Required:

· High school diploma or GED

· At least two years of training or experience in customer service and office work

· Computer proficiency

· Strong verbal and written communication skills

· Ability to work independently

· Verbal and written communication skills to interact clearly with customers, vendors and other employees

· Organization skills to keep accurate records and find important information quickly

· Time management skills to prioritize and complete a side variety of tasks throughout the day

· Patience and listening skills to respond appropriately and interact positively with upset customers

· Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive

Preferred

· College or associates degree in business administration, or comparable

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person