What are the responsibilities and job description for the Executive Assistant position at Community First Credit Union?
We believe that our member-owners are best served by a credit union that is well-run: financially strong, attentive to detail, and committed to providing exceptional experiences. As Executive Assistant, you’ll utilize your administrative expertise and service skills to provide high-level support to our leadership team, including: scheduling and coordinating meetings and events; preparing and disseminating communication; preparing and organizing data; other administrative duties. You’ll get to work with employees and teams across the organization, in a fast-paced, collaborative environment where care and confidentiality are critical. If you take pride in your organizational ability and attention to detail, are driven to exceed expectations, and want to love coming to work every day – we’d love to hear from you!
As an Executive Assistant, you will:
- Efficiently organize and prepare for board meetings, including scheduling, logistics, and the preparation of materials. Take comprehensive notes during meetings, ensuring accurate capture of decisions and action items, and follow up on action items as necessary.
- Act as the Senior Leader’s first point of contact with people from both inside and outside the organization.
- Manage communication on behalf of the Senior Leader, including drafting emails, preparing reports, and other forms of correspondence that facilitate effective communication and relationship building.
- Manage the Senior Leader’s calendar, including scheduling meetings, appointments, and travel arrangements ensuring the Senior Leader is prepared for all meetings to optimize time.
- Maintain the highest level of confidentiality and integrity, handling sensitive information with discretion and trustworthiness.
- Organize, reconcile, and submit invoices and expense reports
- Coordinate meetings and events, including company special events (employee meetings, retirement and other celebrations, community events, etc.)
- Produce and compile various reports, both routine and ad-hoc
- Provide additional administrative support as needed, including but not limited to, preparing and editing communications, presentations, and other documents.
- Perform other duties as assigned
A successful candidate will have a combination of:
- Associate’s degree in Administrative Services or a related program; 3 years related experience; or an equivalent combination of education and experience
- Maintain the highest level of confidentiality and exercise discretion.
- Strong interpersonal skills and the ability to build relationships with member-owners, including staff, board members, and external partners.
- Strong organizational skills, exceptional attention to detail and sensitivity to deadlines; as well as experience with the Microsoft Office Suite are critical in this role. Must be at an intermediate level with MS Excel
Note: Occasional evening and/or weekend hours may be required.
