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Administrative Assistant I

Community Health Centers
Leesburg, FL Full Time
POSTED ON 2/7/2025
AVAILABLE BEFORE 5/2/2025

A career at Community Health Centers offers a unique opportunity to join a team that makes a real impact in our community every day, by improving individuals' health while enhancing their quality of life.

Top Reasons to Work at Community Health Centers

  • No weekends for the majority of our centers, 10 Paid Holidays and early Fridays
  • A great benefits package that includes healthcare coverage, paid time off, paid holidays, retirement plan, and more.
  • Competitive compensation with advancement opportunities and tuition / training reimbursement.
  • Awarded “Best and Brightest Companies to Work for in the Nation” for 5 consecutive years.
  • Awarded “Top 100 Workplaces for Growing Families” by Orlando Sentinel.
  • Modernized and attractive health centers, that patients love.

Job Summary :

To provide administrative assistance and clerical support for internal customers.

Primary Responsibilities and Specific Duties :

  • Documents and Reports :
  • Manage, type, copy and distribute correspondence, memos, agendas and reports.

  • Take minutes at meetings as required.
  • Arranges meetings as directed by Center Leaders.
  • Schedule meeting space at center and maintain calendar of same.

  • Prepare meeting space to include room and refreshment set up and break down.
  • Set up and maintain filing system.
  • Set up and maintain filing system.
  • Provides clerical support for center, including but not limited to :
  • Preparing on-boarding schedules

  • Certified mail
  • Preparing letters for providers
  • Opens and sort mail for center including scanning to patient charts and incoming medical records.
  • Run errands to include purchasing lunches, preparing for CHC special events, and monthly center recognition.
  • May assist with end of day closing of center.
  • Order / maintains adequate supply of office supplies, patient brochures, and complaint and compliment forms.
  • Keep inventory of Reach Out and Read books and send order requests as needed.
  • Enters office and medical supply order into electronic requisition system. Receives and verify delivery orders.
  • Assists with submission of Information Services requests and Facility Work Orders.
  • Prepares expense reports for credit card charges and travel expenses for Center Leaders.
  • Performs other duties as assigned.
  • Qualifications : Education :

  • HS Diploma required.
  • Advanced education in executive assistant or secretarial program is preferred as well as any other advanced studies in a related field.
  • Experience :

  • Minimum of 2 years prior experience in a similar or related field.
  • Proficiency utilizing the following Microsoft Office Applications required : Word, Excel, and Outlook.
  • Certification / Licensure :

  • None
  • Special Skills :

  • Good written and verbal communication skills.
  • Ability to meet deadlines and prioritize along with good organizational skills.
  • Computer (word processing) skills are also required.
  • Good written and verbal communication skills.
  • Ability to meet deadlines and prioritize along with good organizational skills.
  • Proficiency in the following Microsoft Office Applications : Word, Excel, and Outlook.
  • Other requirements :

  • Able to work flexible hours as needed.
  • Salary : $16

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