Position Type :
Secretarial / Clerical / Secretary
Date Posted : 2 / 21 / 2025
Location :
Antioch Community High School
Closing Date : 11 / 30 / 2024
POSITION SUMMARY :
The job of the Dean's PSP is to plan, initiate, and carry to completion, clerical, secretarial and administrative activities related to the operation of the deans program, providing student information to authorized parties in compliance with established policies; and providing general clerical support, information, and / or direction as may be assigned.
QUALIFICATION - EXPERIENCE - KNOWLEDGE :
- High School diploma is required and an Associate's Degree is preferred
- Excellent computer abilities with Google Applications and other business related software products
- Experience with Excel and working in student databases (e.g. Infinite Campus, SIS, etc.) is preferred
ESSENTIAL FUNCTIONS :
Maintains a high level of ethical behavior and confidentiality when dealing with student and staff information for the purpose of ensuring compliance with district, state, and federal regulationsCommunicates with students, teachers, parents, district employees, etc. (e.g. courtesy calls to parents, discipline history, parent letters, passes to students, etc.) for the purpose of resolving problems and coordinating activities and processesSupports all department staff members for the purpose of providing assistance with their functions and responsibilitiesPlan, organize, coordinate and oversee high school attendance pass runners, if utilized in the building, for the purpose of providing students with necessary passes for early releases and to attend meetings with other school personnelResponds to questions from a variety of internal and external sources (e.g. staff, other educational institutions, the public, parents, and / or students, etc.) for the purpose of providing information and / or directionsResponsible for maintaining confidential student discipline files (e.g. inputting records, referral notices, suspensions, etc.) within the master database. Notify necessary administration as well as parent / guardians regarding administrative action of the referral (e.g. suspension letters, detention notification, etc.)Assist Dean of Students with correspondence (e.g. Tech Campus, ROE, Special Education, disciplinary actions, bussing etc.)Provide supervision of students as needed (e.g. waiting to see a Dean, detentions (office, after school, before school, etc.)Coordinates, processes, and updates documents and materials (e.g. passes, Emergency and Crisis Response Plan, Student Handbook, Dance Guest application, etc.) for the purpose of disseminating information to appropriate partiesAssist with maintaining emergency procedures and systems (e.g. NAVIGATE, etc.)Manages all aspects of student / staff parkingResponsible for assisting in ensuring accurate and timely completion of regulatory requirements (e.g., ROE reports etc.) as neededOTHER FUNCTIONS :
Assists other personnel (e.g. summer school grades, mailings, testing, graduation ceremonies, return mail, etc.) for the purpose of supporting them in the completion of their work activitiesCompiles a variety of ad hoc reports and data collection (e.g. year-end reports, progress reports, etc.) for the purpose of providing accurate informationAttends department, in-service meetings, workshops and / or seminars as assigned for the purpose of conveying and / or gathering information required to perform job functionsParticipates in training for the purpose of providing or receiving information and updating skills as changes occur in district softwarePerforms other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the school districtSupports and serves as backup to other support personnel to provide assistance and coverage with their functions and responsibilities as neededSKILLS REQUIRED :
Ability to demonstrate regular attendance and punctualityAbility to perform several tasks concurrently under varying deadlines and adapt to changing work prioritiesAbility to maintain a professional demeanor in all situations and must be able to withhold confidential informationAbility to exercise tact, good judgment, and initiative in dealing with students, faculty, and parents / guardiansAbility to communicate with diverse groupsAbility to operate standard office equipment including using pertinent job related software applications and preparing and maintaining accurate recordsAbility to work well with all levels of internal management, staff, and students as well as parents / guardiansAbility to communicate clearly and concisely, both orally and in writing including clear, polite telephone communication skills and the use of proper grammar and punctuation to write routine reports and correspondenceAbility to work effectively as part of a team and with frequent interruptionsAbility to set work priorities, and work efficiently under minimum supervisionPHYSICAL REQUIREMENTS :
Employees in this position must have the ability to sit for extended periods of time; enter data into a computer terminal / typewriter; operate standard office equipment; use a telephone; see and read a computer screen and printed matter with or without vision aids, hear and understand speech at normal levels and on the telephone; speak so that others may understand at normal levels and on the telephone.
WORK ENVIRONMENT :
The usual and customary methods of performing the job's functions require the following physical demands; some lifting, carrying, pushing and / or pulling and significant finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing.
There will be an annual evaluation for this position.
FLSA STATUS : Non-Exempt
Community High School District 117 is an Equal Opportunity Employer. It is the policy and practice of District 117 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. District 117 ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, or handicap. The District has a policy of active recruitment of qualified minority teachers and non-certificated employees. Any individual needing assistance in making an application for this position should contact the office of the superintendent.
Pay Rate : $16.05 - $29.50 depending on education / experience
Salary : $16 - $30
