What are the responsibilities and job description for the On-Site Manager position at Community Management Corporation?
Position Site Property Manager
Candidate must be dependable, experienced, multi-tasker, professional, willing to learn, able to follow directions and a team player. Must have a valid Driver's License and clean background screen for consideration. Pay rate depends on experience. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Job Type Full Time
Schedule
Monday - Friday
Job Description
Under the direction of your Regional Property Manager, you are responsible for the overall on-site operations of the apartment project. Your normal duties and responsibilities include but are not limited to the following:
- Secure approval for all advertising and marketing materials before placing such ads as directed by the agent, Community Management Corporation.
- Process applications by verifying eligibility; processing background screening and landlord history.
- Interview and approve applicants and maintain active waiting list. Periodically update the waiting list to confirm applicant status.
- Execute leases, certifications and unit inspections with the resident upon move-in and at anniversary date.
- Inspect all units per CMC policy to ensure lease compliance, assign Work Orders for any work noted, and charge tenants for damages, if applicable.
- Enforce Lease, House Rules, and any additional community rules.
- Initiate and maintain Resident Files and Maintenance Files on each apartment unit in accordance with
- HUD, RD and/or NCHFA and CMC guidelines.
- Process annual certifications by monitoring BP
- Collect rent and all other fees and charges when due and issue receipts.
- Send letters to residents for past due amounts, lease violations, inspections, or any other correspondence as needed and keep copy in resident file.
- Pursue eviction through Magistrate's Court when necessitated by severe lease violations such as non-payment.
- Deposit rents and security deposits daily in the project bank accounts and email copies of the validated deposit slips, BP Reports, and copies of checks to Property Accountant daily.
- Project mail should be checked and opened daily and date stamped when received. (Either on-site mailbox or Post Office Box)
- Process Accounts Payable in BP software on day bills arrive in office.
- Answer phones, resident questions, and hand out applications to prospective residents
- Prepare and submit Security Deposit Dispositions required attachments into BP within 15 days of moveout. Under certain circumstances and with Regional PM Approval, an estimate letter may be mailed.
- Prepare Work Orders in BP and supervise maintenance department to make sure work is completed. If work order is beyond maintenance scope, contact outside vendors and set up repairs.
- Prepare/submit via email "Weekly Marketing Report", if applicable, to Regional Property Manager and designated administrative employee each Monday morning without fail.
- Authorize and/or make small office and maintenance purchases for the project by charge or with small petty cash fund, which Property Manager maintains.
- Maintain all replacement logs as stated in the CMC Maintenance Policy Handbook.
- Establish written emergency procedures for the property. Be prepared to handle emergency situations by having emergency information available, i.e., telephone numbers, names of contacts, location of cut-off valves for water and electrical sources, etc.
- Make arrangements for activities and social programs with outside agencies for the tenants; maintain good tenant and community relations.
- Routinely monitor the appearance of the property for curb appeal and maintenance or janitorial items needing attention.
Benefits
Vacation PTO Paid Holidays
Medical Dental Vision
Flexible Spending Account Dependent Care FSA
Company Paid Life Insurance Company Paid Short Term Disability Insurance
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