Executive Assistant

A Great Place to Work, Learn and Grow

Thank you for looking to Community National Bank for employment opportunities. We have a lengthy track record for retaining employees. Why? Because it’s a great place to work. We offer competitive salaries, benefits, educational opportunities, challenging and rewarding work, an environment conducive to team building and networking, and the chance for growth.

Executive Assistant - Assumes all administrative responsibilities for Shareholder Services, Board of Directors and senior management in a highly confidential nature to ensure smooth organizational function.

Job Responsibilities:

• Maintain the confidentiality of sensitive information and handle all business-related correspondence with professionalism and discretion.
• Provide administrative support to the executive and leadership team, including scheduling meetings, managing calendars, and handling correspondence.
• Serve as the primary point of contact for shareholders, providing assistance as necessary, responding to inquiries and accurate recordkeeping and reporting.
• Assist in the scheduling, preparation, and coordination of board meetings, ensuring all logistics are handled smoothly.
• Prepare meeting minutes, summaries, and resolutions for board meetings, and ensure proper filing and distribution of meeting materials.
• Serve as a point of contact for board members, ensuring they have the necessary documents and information for meetings.
• Track and follow up on action items from board meetings, ensuring deadlines are met and progress is reported.
• Coordinate logistics for board meetings, special events and special projects, including venue selection, conducting research, preparing presentations, technology setup, and catering arrangements.
• Provide administrative support for Board Effect.
• Assist with the preparation and filing of corporate documents as required by law such as annual reports, regulatory filings, and board resolutions.

Qualifications:

• Education: High School Degree or equivalent with some college courses
• Experience: Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role; experience in corporate governance or as a Board Secretary is a plus.
• Skills:
• Exceptional organizational and time-management abilities.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
• High level of discretion and professionalism when dealing with confidential information.
• Ability to work under pressure, handle multiple tasks simultaneously, and meet deadlines.
• Other: Familiarity with board governance processes and corporate legal requirements.
• Ability to read, write, speak and understand English is required.

PHYSICAL DEMANDS:

· While performing the duties of this job, the employee is regularly required to talk, hear and work/type at a computer.

· Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

General office working conditions, the noise level in the work environment is usually quiet.

Job Type: Full-time

Pay: From $22.96 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Work Location: In person

Salary : $23