What are the responsibilities and job description for the Contract Specialist position at Community Partnership For Children?
JOB TITLE: CONTRACT SPECIALIST
LOCATION: DAYTONA BEACH, FL
SALARY RANGE: $50,000 DOE
FLSA STATUS: EXEMPT
POSITION SUMMARY
Assist the Contract & Compliance Manager by coordinating contract documents, activities and maintaining the accuracy and timeliness of contract documentation, invoicing, monitoring, and tracking.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Assist Contract Management Staff with maintaining provider files, invoicing logs, and any other related contract tracking systems.
- Produce reports regarding provider contracts, monitoring, and data collection.
- Develop the programmatic, financial, administrative, legal, and performance requirements for all subcontracted services in CPC’s system of care.
- Review contracted budgets and revenue/expense reports for all CPC subcontracted services.
- Monitor subcontracted agencies for compliance with rules, laws, policies, and performance in order to provide written reports for CPC and the provider on a quarterly basis.
- Analyze data to measure the effectiveness of programs and to identify the resources or adjustments needed to meet or forecasts for needed programming on a long and short-term basis.
- Develop methods for monitoring and evaluating quality of service and compliance with rules, policies, and statues.
- Monitor program procedures to ensure that standards and policies meet requirements.
- Develop compliance reviews and quality assurance techniques for measuring quality of service delivery to ensure maximum efficiency.
- Develop monitoring schedule and work closely with providers to ensure compliance of contract management issues.
- Develop and track corrective action plans for required submission within 30 days; conduct onsite follow-up to ensure implementation as needed.
- Provide technical assistance to contract providers as required.
- Provide technical assistance to CPC staff regarding purchased services as required.
- Communicate with courtesy, respect and understanding in dealing with clients, the public, and staff.
- Attend and participate in training, local district and statewide meetings, conferences, etc. as required.
- Help develop program manuals, policies, procedures, standards, and rules related to contracted services.
- Provides liaison, guidance, and assistance to providers and all areas for overall agency program coordination.
- Participate in the quality improvement process.
This list of essential functions is not intended to be exhaustive. Community Partnership for Children reserve the right to revise this job description as needed to comply with actual job requirements.
EXPERIENCE/PERFORMANCE REQUIREMENTS (Knowledge, skills, and abilities):
- Three (3) years related experience.
- Proficiency in word processing, spreadsheet software and database applications
- Ability to work independently.
- Effective verbal and written communications skills.
- Knowledge of related terms and concepts.
- Excellent organizational skills.
- Contract management experience in health, social, economic, or rehabilitative programs is preferred.
- Experience or knowledge of public sector child welfare management.
- Knowledge of social, economic, rehabilitation or health care service objectives.
- Knowledge of methods of compiling, organizing, and analyzing data.
- Ability to develop methods for monitoring and evaluating quality of service and compliance with rules, policies, and statutes.
- Ability to review and evaluate plans and programs.
- Ability to identify improvements and adjustments needed to ensure program effectiveness and efficiency.
- Ability to establish and maintain liaison with other agencies.
- Ability to plan, organize and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
EDUCATION REQUIREMENTS
- Bachelor’s Degree from an accredited college required.
- Child Welfare Certification preferred
LICENSES AND CERTIFICATIONS
- Ability to obtain a current Background Clearance Screening Letter as required by DCF.
- If local travel is required, a Valid Florida driver’s license and documentation of current automobile insurance, with $100,000/$300,000 bodily injury liability limit, is required
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Employee will work in an office/clerical environment. The employee will work predominantly seated with recurrent need to walk, stand, and bend from the waist. Occasional light lifting, stooping, and climbing may be required. Occasional local travel.
GENERAL INFORMATION
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. This job description should not be construed to constitute contractual obligations of any kind or a contract of employment between Community Partnership for Children and any employee. Employment at Community Partnership for Children is “at-will” and either party can terminate the employment relationship at any time, with or without just cause.
Salary : $50,000
