Administrative Assistant I, Community Programs (ELC)

QUALIFICATIONS:

1. High school diploma or GED required.
2. Proficient in general office skills with a strong emphasis in data entry and record keeping/record management.
3. Proficient use of Microsoft Office, including but not limited to Microsoft Word, Outlook and Excel.
4. Self-motivated, able to work under pressure and possess excellent interpersonal skills.
5. Demonstrate effective oral and written communication skills.
6. Ability to manage multiple tasks efficiently and take initiative to ensure timely and accurate completion of responsibilities.
7. Possess high degree of customer service skills.

TERMS OF EMPLOYMENT:

230 days

SALARY:

$29,912- CP4

Salary Range (based on experience) as set by the Board of Trustees.

ESSENTIAL FUNCTIONS:

1. Prepare correspondence, forms, manuals, schedules, and reports for the Assistant Director of the department.
2. Prepare and submit various financial documents for the Early Learning Centers according to CFISD and department policies and procedures.
3. Manage enrollment process and documents for the Early Learning Centers.
4. Manage tuition payments and fees for the Early Learning Centers.
5. Manage the Early Learning Center waiting list and accounts.
6. Answer and respond to incoming calls, including those regarding general ELC questions and ELC accounts.
7. Take reliable phone messages and route to the appropriate staff.
8. Maintain the department’s ELC email account.
9. Support general inquiries into the department.
10. Greet visitors and support the customer service base of the department.
11. Maintain Page 2 of 2 confidentiality of information.
12. Monitor department resources and budget as they pertain to the ELC’s.
13. Provide input on office and program guidelines and procedures.
14. Provide quality customer service to all stakeholders.
15. Act as backup for various positions within the Community Programs department, including but not limited to, receptionist, registration clerk, and ELC support staff.
16. Work as part of a team to contribute to the success of the Community Programs department.
17. Regular and reliable attendance is an essential function of the job.
18. Perform any and all other duties as assigned by the Assistant Director of Community Programs, Director of Community Programs and/or District Administration staff.

WORKING CONDITIONS MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL:

Work with frequent interruptions, maintain emotional control under pressure. Repetitive hand motions; prolonged use of computer.

Applications will be reviewed

Not all applicants will be interviewed

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.

Salary : $29,912