Job Description
Job Description
CSB GRANTS MANAGER
POSITION DESCRIPTION
The CSB Grants Manager oversees the administration of program funds in compliance with applicable regulations, standards, and guidelines to ensure financial, programmatic, and legal accountability. This role focuses on achieving organizational goals by effectively stewarding investments in partner agency programs to support the short- and long-term mission of ending homelessness in Columbus and Franklin County, Ohio.
Like all CSB staff members, the CSB Grants Manager fosters an atmosphere of dignity, respect, and inclusivity, adhering to CSB’s Code of Conduct. They ensure equitable treatment of all individuals, regardless of race, religion, color, national origin, ethnicity, ancestry, sex, sexual orientation, gender identity or expression, age, disability, veteran status, familial status, or socio-economic background.
MINIMUM QUALIFICATIONS
- Demonstrated alignment with the organization’s mission and values.
- Bachelor’s degree in Public Administration, Business Administration, Finance, Accounting, or a related field.
- 3 or more years of experience in grant management with a strong focus on project management principles and practices.
- Experience working in a quasi-government or system-level not for profit organization preferred.
WHY JOIN US?
Step into a pivotal role at the core of our mission-driven organization. As the CSB Grants Manager, you’ll work alongside visionary leaders, shaping the strategies and systems that drive our impact. Enjoy a dynamic, purpose-filled work environment, competitive compensation, and a supportive culture that values professional growth, innovation, and meaningful change.
We prioritize your well-being with comprehensive benefits, including medical, prescription, dental, vision, life, and disability insurance. We also offer a 401(k)-retirement plan with employer contributions, pre-tax savings options, paid leave, and more to support a balanced and fulfilling career.
KEY RESPONSIBILITIES
Gateway Application Coordination and Administration
Coordinates the fair and appropriate administration of Gateway application procedures and other funding application processes outside of the annual Gateway application process, as needed.
Notifies partner agencies and public applicants of annual changes and funding conditions.Develops, implements, and revises timelines and work products for annual funding application processes, providing feedback on changes to ensure consistency across the department.Maintains and identifies opportunities to improves the online application system and manages subscription renewals.Updates the CSB website promptly to reflect changes in CSB agency application processes.Coordinates the internal Gateway review process, including applicant follow-up and adherence to timelines.Plans, schedules, and records meeting minutes for one-on-one meetings.Partner Agency Contract Administration
Administers the partner agency contract activities for CSB funded programs and special services contracts.
Drafts and revises partner agency contracts, contract amendments and Memorandums of Agreement / Understanding, as needed.Issues partner agency contracts, contract amendments, Memorandums of Agreement / Understanding, funding award letters and other external correspondence to agencies within prescribed deadlines.Drafts, maintains, and disseminates new contract types as additional service and contract types and needs are identified.Updates partner agency grant status report and other internal correspondence, within prescribed deadlines, ensuring current fiscal year funding and program changes are maintained and accurate.Maintains conditional contract requirements and coordinates communication to ensure appropriate monitoring of partner agencies conditions within prescribed deadlines.Program Review and Certification Administration
Ensures the fair and appropriate administration of partner agency Program Review and Certification (PR&C) process in accordance with CSB PR&C Standards and HUD HEARTH requirements.
Actively participates in the internal annual updates to PR&C documents, proactively identifying opportunities for process improvement.Coordinates and leads annual review of all CSB funded partner agencies and programs.Prepares reports and maintains communication with partner agencies regarding any findings, conditions, improvements, and opportunity for appeals.Works with partner agencies to address areas of non-compliance, including (but not limited to) second and third reviews, monthly / quarterly file reviews, quality improvement plans, and training procedures to ensure retention of funding.Facilitates communication of partner agency follow-up action items to appropriate CSB team members; documents, tracks, and ensures consistent and timely resolution.Finalizes all PR&C reports in a timely manner.Partner Agency Compliance Monitoring
Monitors partner agencies to assure compliance with all applicable contracts, regulations, and laws governing non-profit operations.
Reviews and tracks partner agency invoicing, repayments, any applicable conditions for compliance, funding changes or reallocations monthly, including coordination with CSB Finance.Manages breach processes, including necessary legal consultation, as needed.Coordinates and tracks program transfer details, as needed.Prepares and presents training materials.Actively participates in Interdisciplinary Team to assist with special projects, as needed.Serves as back-up for CoC invoicing, as needed.Prepares CoC draws through eLOCCS.Communicates with high level administrators / managers and effectively, accurately and appropriately transmits information as required.Regularly corresponds with partner agencies and other applicable entities as required.Manages self and position responsibilities in a manner congruent with CSB values, mission, policies and procedures.Additional Responsibilities
Provides technical assistance to partner agencies within the scope of authority.Provides back-up staffing for the Grants Management Compliance department, as needed.Collaborates with CSB staff to ensure delivery of the most optimal work products.Maintains complete and adequate files, records and documentation.Actively participates in meetings and events with CSB staff, partner agencies, and community partners, as requested.Other duties and projects as requested.SKILLS, KNOWLEDGE, AND ABILITIES
Strong verbal and written communication skills.Effective time management and organizational abilities.Proven ability to establish credibility and make decisive decisions while aligning with the organization’s needs and priorities.Exceptional attention to detail and accuracy.Capacity to manage multiple projects simultaneously and meet competing deadlines.Well-developed financial analysis and budget management expertise.Advanced skill in preparing and maintaining contracts, grant awards, and reports for nonprofit organizations.Experience in contract monitoring, including on-site and remote compliance evaluations.In-depth knowledge of federal OMB standards, compliance requirements, and government funding processes.Understanding of accounting principles and their application in nonprofit funding contexts.Intermediate to mastery proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and internet-based applicationsKEY COMPETENCIES
Ability to synthesize large volumes of information from multiple sources and present it accurately and promptly to supervisors, funders, partner agencies, and staff.Maintains honesty, integrity, and confidentiality while handling sensitive information.Demonstrates resourcefulness by performing tasks with minimal background information and effectively utilizing available resources to meet deadlines and address crises.Skilled in managing multiple projects collaboratively with staff, prioritizing responsibilities, and planning for future organizational needs.Proactively plans and coordinates monthly, annual, and ad-hoc projects, ensuring efficient staff time management, timely submission of deliverables, and successful project completion.Effectively prioritizes urgent projects, evaluates process effectiveness, and recommends improvements to enhance future outcomes.PHYSICAL AND MENTAL DEMANDS
Ability to manage and perform multi-faceted projects alongside routine responsibilities.Strong analytical, critical thinking, and reasoning capabilities.Advanced numerical and quantitative skills.Excellent interpersonal skills with the ability to build positive relationships, navigate diverse personalities, and demonstrate tact, maturity, and flexibility.Quick learner with the capacity to master all aspects of grants administration while thriving in a fast-paced environment.
