What are the responsibilities and job description for the Purchasing and Inventory Control Specialist position at CommWell?
GENERAL REQUIREMENTS
• Purchase a wide variety of supplies for the organization with duties to include comparing/negotiating prices, communicating with leadership on pricing options, development of cost analysis/savings, etc. This may involve working directly with CWH leadership, colleagues, Group Purchasing Organizations and vendors.
• Monitor and maintain general store inventory using Microsoft Access, which includes office supplies, coffee
supplies, printing materials, toner supplies, meeting supplies, clinical supplies, etc.
• Distribution of general store inventory to all CWH locations. This includes charging out monthly order
requests from inventory database, gathering requested supplies, packaging appropriately, and sending timely to
locations via CWH courier.
• Monitor and purchase toner distribution using vendor websites.
• Design new post cards, business cards, and other printed items needed for CWH. Convert files into
appropriate software formats as required by printing vendor.
• Fill change requests for CWH colleagues and reconcile change fund, as needed.
• Month end closeout, to include creating journals for allocation of supply expense by department and
location.
• Vendor selection, evaluation and cost analysis to ensure high quality vendors are used in the organization.
• Initiate, maintain and monitor all CWH vendors to assure compliance with Federal regulations regarding
suspension and debarment.
• Receive incoming deliveries and process as needed to ensure proper distribution internally. This includes ensuring that all deliveries are signed for, and delivered in a timely fashion as some are temperature
sensitive.
• Troubleshoot and resolve issues related to purchased items not shipped or damaged in transit to CWH
• Monitor and manage a wide variety of websites used for purchasing.
• Monitor and maintain CWH internal supply request forms for monthly purchase requests.
• Generate purchase orders via Certify software once they have gone through the approval process.
• Consistently work to develop innovative solutions and improve internal processes and work flows.
• Develop and maintain appropriate CWH policies and procedures to include the CWH purchasing manual.
• Assist with incoming mail or courier bags on an as needed basis.
• Adding/Removal of colleagues in the expense and purchasing system Certify.
• Preforming Monthly Inventory of the General Store and Closet in Facilities
• Attend daily huddles, monthly Operation Eagle meetings and quarterly Eagle Excellence workshops.
• Facilitating the courier duties with Courier Express.
• Site visits to review inventory needs, supply ordering via the JOT Form, and education on Parr Levels.
• Allocation of Monthly postage.
Required Skills
CERTIFICATIONS AND LICENSURES
Clean driving record with current NC driver’s license and approved by corporate vehicle insurance vendor for driving privileges.
