Administrative Assistant (Outreach)

TITLE: Outreach Ministry Assistant (Administrative Assistant)

Dept/Ministry: Outreach

Supervisor: Local and Global Outreach Pastors

Work Hours: Full Time - 40 hours a week

FSLA Status: Non-Exempt

ROLE SUMMARY

Provide administrative support for the Outreach Team for both the Local and Global Outreach Pastors as Compass leads people to find and follow Jesus in our community and our world.

CORE COMPETENCIES NEEDED

The core competencies needed for the successful fulfillment of job responsibilities are listed below.

• Self-Manager: A self-manager ensures his/her work meets or exceeds standards and identifies ways to be more efficient.
• Administrative Proficiency: An individual with administrative proficiency is office savvy and possesses strong interpersonal and organizational skills.
• Interpersonal Effectiveness: An individual who displays interpersonal effectiveness relates well with others and responds appropriately to their needs and feelings.
• Self-Starter: A self-starter demonstrates a high level of initiative, proactively identifies opportunities/issues, and acts to capitalize on or resolve them.
• Detail Orientation: An individual with detail orientation appreciates the importance of details and attends to details that affect quality, timeliness, and goal achievement.

PRIMARY AREAS OF RESPONSIBILITY

Primary areas of responsibility include, but are not limited to the following:

• Implement assignments given by the Outreach Pastors related to their ministry area. This may include a variety of assignments related to building ministries and providing direction and resources to ministry partners. Being proactive and taking initiative in order to make those things happen.
• Administration of weekly and ongoing ministry events including coordinating with other ministries to ensure the event is set up for success.
• Coordinating volunteers, trip registration, group information, purchasing airline tickets, and other data managed in the CCC database and other software (Managed Missions, etc).
• Organize short-term mission trip details for large groups of potentially inexperienced travelers to travel both domestically and internationally.
• Preparation and processing of financial paperwork related to the ministry including Purchase Orders, Visa Reconciliation, Check Requests, etc.
• Purchasing supplies and/or food for ministry events.
• Managing the pastor’s calendar by making appointments, scheduling meetings, and resolving any calendar conflicts. This may also include helping the pastor stay on schedule by reminding them of upcoming meetings or helping them to end meetings on time.
• Taking notes during meetings that include recording decisions, assignments, next steps, etc.
• Receive and screen incoming calls, take clear messages, and return calls.
• Any other assignments relating to the Outreach Ministry area.

ONGOING EXPECTATIONS

• Live out CCC Church strategy by engaging in a lifestyle of worship, community and serving.
• Live out the CCC Staff Values in relationships with other staff, congregation, and community.
• Empower volunteer Team Members by developing an Ephesians 4:12 culture in your ministry areas resulting in a high level of engagement.
• Serve at CCC Holiday Events and Special Events (e.g. Easter, Christmas, etc.). This might mean a change in your weekly schedule so that no overtime occurs.
• Intentionally mentor and/or coach all volunteer Team Members towards increasing levels of responsibility and leadership.
• Maintain a balanced work schedule, working with CCC HR Team to keep track of vacation days, sick days, days off, make-up days, personal days etc.
• Maintain a flexible working schedule as determined by the needs of the ministry.

QUALIFICATIONS

This person must have a minimum of 3 to 5 years experience as an executive administrative assistant in a large church, business setting, or equivalent. They also need to have spiritual giftedness in the areas of leadership, administration, and hospitality.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, see, and use hands and fingers.
• The employee is occasionally required to move about inside the office to access other employee offices or office machinery.
• Occasionally needs to stoop, kneel, or crouch to fill work on copy machine and put away office supplies.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those a teammate encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moderate noise (i.e. business office with computers, phones and printers, light traffic).
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period of time.
• Typical church environment large and small group gatherings that include loud music.

It is required that all CCC staff members are in agreement with the vision, values and doctrine of CCC and adhere to the guidelines and conditions for employment as outlined in the Employee Handbook.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• Parental leave
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift

Work Location: In person

Salary : $18