Conference Meeting Services Coordinator

ESFM

Position Title : [[Conference Meeting Services Coordinator

Shift : Monday - Friday

Salary : $52,000

Pay Grade : [[6

Other Forms of Compensation :

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).

Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM's clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.

ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.

In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).

This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the 'job search' in MyOpportunity to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email then you can check the status under Careers in MyOpportunity by clicking on 'referral tracking.' For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com . Click here to view the step-by-step instructions to refer a friend to this position.

Job Summary

We are seeking an Event Coordinator / Planner for a managed services company. Primary objectives are to effectively, consistently, and seamlessly deliver innovative events that add to the success of the company's objectives, maximize value, and optimize the events budget. The scope of events may vary from meeting arrangements only, meetings / events with minimal food and beverage and set-up requirements, meetings with meals and refreshment breaks and large-scale events with multiple set-up requirements including exhibitors, vendors, and food and beverage service. May include VIP breakfasts and luncheons to large company wide events with elaborate themes, food and beverage, decorations, activities.

Essential Duties and Responsibilities :

Plan, coordinate and effectively communicate meeting logistics to Event Coordinators / Event Staff, support departments as well as vendors for all meetings / events as assigned.

• Determine client needs through exploratory meetings with the client to develop timelines, menus, layouts and equipment requirements to meet or exceed the clients' expectations.
• Generate the Function Service Order (FSO) for each event accurately, effectively, and efficiently by the distribution deadline.
• Liaise with in-house caterer regarding all food and beverage needs.
• Provide event planning and coordinate support services for the lecture hall.
• Deliver exceptional client service with a consultative, solutions-oriented approach.
• Consistently adhere to meeting and event services best practices, standards, policies and develop continuous process improvements.
• Follow all event protocols and guidelines as they pertain to finance and accounting, process vendor invoices according to accounting procedures.
• Coordinate various projects assigned by Manager / Supervisor for the Events Department's Marketing, Operational and Financial initiatives as they support the client's overall mission and objectives.
• Attend and participate in weekly planning / sync meetings as well as other meetings when invited.
• Maintain a positive working relationship with the client and vendors.
• Available as a resource and peer mentor for event staff and attendants.
• Perform other reasonable job duties as assigned.
• Associate must always be willing to support and promote a strong safety culture.
• When applicable, intervene and correct unsafe acts and report unsafe conditions and near misses.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Qualification s : A valid driver's license may be required. Must possess or be able to obtain a valid food handler's permit and / or alcohol servers permit where required by state law.

Education and / or Experience :

Apply to ESFM Services today!

ESFM is a member of Compass Group USA

Click here to Learn More about the Compass Story

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Applications are accepted on an ongoing basis.

Eurest services maintains a drug-free workplace.

Associates may also be eligible for paid and / or unpaid time off benefits in accordance with applicable federal, state, and local laws.For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.

Salary : $52,000