Human Resources Coordinator, Boston Convention and Exhibition Center

Summary: The Human Resources (HR) Coordinator plays a pivotal role in supporting the HR department's daily operations and ensuring smooth execution of HR functions. The HR Coordinator serves as a key resource for employees and management, ensuring effective communication and adherence to organizational goals.

Essential Duties and Responsibilities:

• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.
• Ensuring all Levy and Legal standards, such as I9 documents, are completed in a timely manner.
• Conducting regular audits to verify compliance with policies and procedures.
• Handling Team Member queries, requests, and updates.
• Supporting managers in the accurate and timely completion of schedules.
• Supporting recruiting and staffing efforts.
• Acting as the primary point of contact for Team Member queries.
• Supporting investigation processes where necessary.
• Ensuring all Team Member information is accurate and up to date within the location HRIS system.
• Ensuring the timely processing of all unemployment claims.
• Managing uniform inventory.
• Supporting managers in planning onboarding for new salary hires in line with Levy's #Bestdayever standards.
• Maintaining and auditing Employee Files.
• Other responsibilities and duties as assigned.

Job Requirements:

• Able to communicate effectively with management team, guests and team members by speaking and comprehending English & Spanish (highly desired)
• English reading, writing, math and computer skills required
• Must be experienced with computers; to include Microsoft Office (Word, Excel and Power Point), Outlook, E-mail and the Internet.
• Creative problem-solver who brings passion, enthusiasm and fresh ideas.
• Proven track record of being organized, dependable and self-motivated.
• Able to work independently and have the capacity to manage up and down.
• Must be flexible with schedule and able to work different shifts
• Possible job hazards include, but are not limited to; slips, trips, falls, burns, cuts and strains
• Must be able to reach, lift, stoop, bend and perform extensive standing and walking (including stairs) throughout shift