Job Description
Job Description
Description :
ABOUT THE POSITION : The Administrative Coordinator is responsible for providing support to the Executive Leadership Team in the agency’s administrative operations. This dynamic position requires the ability to complete administrative tasks and projects quickly, with little to no guidance. They must react with appropriate urgency to situations that require a quick turnaround, anticipate needs, and think critically. The Coordinator will offer solutions to problems with an elevated level of professionalism and confidentiality. They are responsible for key office management tasks to keep the administrative office running smoothly. They process mail, maintain supply inventory and office equipment. The Coordinator responds to phone calls and document requests. They will support executive level staff with logistics and communications. The Coordinator will manage office vendor relations and work to improve workflows.
ABOUT THE ORGANIZATION : Compass Housing Alliance develops and provides essential services and affordable housing for individuals and families experiencing housing instability in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. Compass offers an open, supportive, and challenging work environment committed to promoting the dignity and well-being of each person that we serve. We consider the diversity of the staff, guests, residents, and community partners to be an important asset. We recognize the value that different perspectives and cultures bring to the organization. Compass is proud to be an affiliate agency of Lutheran Community Services Northwest (LCSNW). LCSNW partners with individuals, families and communities for health, justice, and hope by providing support services in key areas such as behavioral health, child welfare, refugees, and support to aging adults and people with disabilities to live independent lives. To learn more about the agency visit www.compasshousingalliance.org.
- LOCATION : South Lake Union Neighborhood (Seattle, WA)
- REPORTS TO : Deputy Director of Operations
- FLSA STATUS : Non-Exempt
- SCHEDULE : Part-time flexible 20-25 hours per week during standard business hours (Monday-Friday 8am-5pm)
- MEAL PERIOD : Unpaid (30-minutes)
- SALARY RANGE : $25.50-$27.00 per hour DOE
ESSENTIAL DUTIES AND RESPONSIBILITIES
Office Management
Process, scan and distribute mail.Procure and replenish administrative office materials and supplies such as printer supplies, paper, office supplies, and computer equipment.Create and submit purchase orders for supplies for financial approval and tracking.Manage office equipment by scheduling routine maintenance and calling for any emergency service of leased machines (i.e., printers, shred boxes and postage).Answer and triage incoming phone calls and respond to general inquiries.Assist with the bank deposit process, in coordination with Finance team direction.Fulfill information and document requests, as necessary.Assist in developing and documenting office policies and procedures for improved workflow.Provide event management support (such as all-hands / staff and team building), as requested.Executive & Operational Support
Draft and respond to communications at the request of the Compass Leadership or other administrative staff.Assist Compass Leadership with meeting logistics, agendas, note taking, technology, onsite presence and advance meeting preparation.Improve workflow process and communication with third-party office vendors and manage select vendor relationships.Maintain communication with the President, Deputy Director of Operations, other Executive Team Leaders, managers, staff, and vendors to ensure adherence to protocol across critical touchpoints.Requirements :
KNOWLEDGE, SKILLS, AND ABILITIES
Ability to embrace changing priorities and thrive in a fast-paced work environment.Adaptive learner and self-starter with a proactive attitude who can anticipate needs, exercise good judgment, and take a creative approach towards problem-solving.Strong and consistent attention to detail.Ability to analyze, re-engineer, and improve systems, processes, and procedures.Skill in organizing resources and establishing priorities.Strong problem solving, project planning, and project management skills.High degree of professionalism in dealing with diverse groups of people, including executive team, staff, community partners, donors, volunteers, and guests.Ability to develop, evaluate, and edit the content, structure, and format of a range of business correspondence and other written materials.Follow sound interpersonal boundaries and emotional intelligence.Promote a team environment that values, encourages, and supports differences.Relate openly and comfortably with diverse groups of people, while valuing their differences.Work independently and as part of a team, particularly to exercise sound decision making in the absence of supervision, with strong collaboration skills.Excellent written and verbal communication skills with ability to communicate effectively about technical problems and solutions.Aptitude for learning new technology skills with Microsoft products and other internet-based software.Specific proficiency in Office 365, Outlook, Word, Excel, PowerPoint, and Teams.Ability to learn new functions on office equipment and devices (printer, scanner, projector, mailing machine, copier).EDUCATION AND / OR EXPERIENCE
3 years of experience working in an administrative support role, required.1 years of experience working in a non-profit environment or similar, desired.Awareness and / or training around issues of equity, intersectionality, and belonging.Familiarity with topics of housing instability, mental health, substance use, sexual assault, and / or domestic violence. Experience working in an environment where language may be a barrier, desired.Valid WA driver’s license, proof of car insurance, and a driving record that meets Compass standards, desired.Work experience is a key factor for success in this role. In addition, success in this role requires a passion for knowledge and drive for continuing professional development or education. A degree in public / business administration or related field would be a complement to the required experience.PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk and hear.The employee is frequently required to stand, walk, use hands to finger / handle / feel / type, and reach with hands and arms. Requires the ability to occasionally push, pull, lift and / or carry supplies up to 20 pounds.Work takes place in an office environment where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required.Mental efforts like attention to detail, interacting with others in-person and through email, using critical thinking skills to strategize, develop and implement business plans, create, and edit documents, listen, and participate verbally at meetings.In compliance with the ADA Amendment Act, should you have a disability that requires assistance and / or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org.
Salary : $26 - $27
