Assistant Staffing Coordinator

Company Overview

Compass Rose Events is a leading turnkey event provider dedicated to delivering exceptional experiences for the nation’s premier employers. We pride ourselves on managing every detail of your event with professionalism and responsibility, ensuring a memorable and successful occasion.

Summary

We are seeking a Staffing Coordinator to join our dynamic team at Compass Rose Events. In this role, you will play a vital part in the recruitment and onboarding process, helping us to build a talented workforce that supports our mission of delivering outstanding events. This position is based in the United States.

Responsibilities

• Assists with maintaining event staffing contact database in Sales Force.
• Regularly updates current contacts and continually works to add new contacts to the database.
• Solicits potential staffing contacts via phone and e-mail on a per-event basis.
• Produces staffing agreement packets that include the agreement & event flyers.
• Collects signed staffing agreements and saves in the Corporate Sales event folder on SharePoint
• Updates Google spreadsheet to reflect upcoming events and their status in the staffing process.
• Creates and submits event staffing Purchase Orders.
• Communicate with the Staffing Coordinator the staffing status of all events and/or any event staffing issues or details as needed.
• Perform pre-event confirmation calls or e-mails with all secured staffing groups; approximately 6 and 2 weeks before the event
• Secures temporary staffing timesheets from Event Managers and sends to temporary staffing contacts. If needed update Purchase Order based on timesheet.
• Works to make aggregate staffing budget a neutral to a positive contribution to the cost of goods.
• Other duties as assigned.

To perform the job successfully, an individual should demonstrate the following competencies:

• Customer Service - Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.
• Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit.
• Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Diversity - Demonstrates knowledge of EEO policy; promotes a harassment-free environment.
• Ethics - Upholds organizational values.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability - Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability - Commits to long hours of work when necessary to reach goals.
• Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor's degree (B. A.) from four-year College or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

If you’re ready to make an impact in the exciting world of event planning, we invite you to apply today and join our passionate team at Compass Rose Events!

Job Types: Full-time, Part-time

Pay: $20.00 per hour

Expected hours: 25 – 30 per week

Schedule:

• 4 hour shift
• Monday to Friday

Work Location: In person

Salary : $20