Registrar (San Antonio, TX)

Position Reports To: Emily Cosman, Campus Operations Leader

Your Mission

You play a critical role in daily campus operations by providing world-class customer service to all stakeholders, such as campus leadership, teachers, parents/guardians, students, and other districts. Registrars are responsible for the clerical and technical tasks related to student records, such as enrollment, withdrawals, grades, attendance, school transfers, and health records. They process and preserve student information so it is easily accessible when needed.

Registrars are typically managed by the Campus Operations Leader.

You

• have a HS/GED at minimum
• have a certificate or Associate’s degree in office administration or related field preferred (or equivalent experience) preferred
• have school records experience preferred
• are Bilingual in Spanish
• can manage time, prioritize tasks, and execute toward goals
• have strong interpersonal skills
• have strong verbal and written communication skills to keep all stakeholders informed: network staff, campus leadership, teachers, parents, students, and school operations staff
• are proficient in keyboarding and electronic file maintenance skills
• can use a laptop and software to develop and populate databases and do word processing
• can track, enter, analyze, and monitor data
• model behavior that is professional, ethical, and responsible.

Your schedule

• Year-round position with general operating day hours of 7:30 AM - 4:30 PM
• Minimal in-town travel and after-hours events required
• Preferred start July before the start of a school year
• Full time, Non-exempt, 12 month

Compensation and Benefits

• Year-round position with annual salary ranging from $37,000 - $49,000, dependent upon experience
• Health benefits including medical, dental, vision, and supplementary coverage
• Paid personal days, paid bereavement leave, and paid parental leave
• Off on school holidays, including Thanksgiving Break, Winter Break and Spring break
• Participation in Texas Teacher Retirement System
• Employer-paid Long-term Disability and Life Insurance

Your Responsibilities

Enrollment, Withdrawals and Attendance

• Oversee and participate in the registration process and obtaining documentation from families
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data into appropriate databases.
• Ensure that daily student attendance and other required data is recorded in student information systems.
• Execute strategies to increase or maintain student attendance at 97% or higher YTP
• Coordinate with parents and campus teams to process withdrawals

Record Maintenance

• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Manage student health compliance, student transportation, attendance monitoring, and intervention systems.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Coordinate the grading process, verify and correct grades, and print and distribute report cards.
• Conduct enrollment, withdrawals, and transfer of students and process applicable records.
• Process and transmit requests for student information from parents and schools.
• Collaborate with your school operations team members to ensure school systems are running smoothly.
• Assist campus administration and counselors with preparing reports and student data information.
• Maintain confidentiality of information

Other responsibilities

• Maintain confidentiality of information.
• Actively participate in the recruitment efforts for new families and students.
• Coordinate parent communication notices in both Spanish and English.
• Ensure the office is clean, organized, and welcoming to parents, staff, visitors, and students.
• Work with school vendors.
• Fulfill receptionist responsibilities as needed, such as answering phones, school emails, welcoming parents, tending to the reception area, etc
• Support the ordering of office supplies and uniform inventory.
• Other duties as assigned

COMPASS ROSE Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact COMPASS ROSE Human Resources at (210) 540-9265

The physical demands and work environment are representative of those that must be met or encountered to successfully perform the essential functions of the job. In compliance with the Americans with Disabilities Act, the company provides reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Some working conditions that are required for this role include but are not limited to:

• Standing (Frequently)
• Bending (Frequently)
• Walking (Frequently)
• Pushing/Pulling/Lifting/Carrying up to 50 pounds (Frequently)
• Hearing on the phone and in person (Occasionally)
• working outside - Occasionally
• Reading (Frequently)
• Exposure to loud noises (Frequently)
• Working in confined areas (Occasionally)
• Travel to other work sites within a 25 mile radius (Seldom)

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

This position may be partially or fully funded from federal grants or programs, state grants, philanthropic grants, or local source