What are the responsibilities and job description for the Office Administrator position at Competitive Innovations, LLC?
Competitive Innovations, LLC (CI) is seeking an Office Administrator to support the U.S. Department of State, Bureau of Democracy, Human Rights, and Labor, Office of East Asian and Pacific Affairs (DRL/EAP). The position provides administrative support serving a team of 15-18 employees. The Office Administrator supports the Deputy Director, and indirectly the Office Director. This is a full-time position located in Washington, D.C.
Responsibilities:
Minimum Qualifications:
Responsibilities:
- Provide courteous and responsive service to the Office Director, Deputy Director, staff, visitors and callers
- Process time and attendance on TATEL
- Order office supplies and keep office supply cabinets orderly
- Make repair, cleaning, and physical maintenance requests as necessary
- Regularly pick up mail in EX office and distribute items to staff
- Provide escort to char force
- Attend weekly staff meetings
- Assist in developing and maintaining office Sharepoint website
- Assist Deputy Director in orienting and on-boarding new employees
- Serve as the Travel Arranger for team members, including preparing travel authorizations, obtaining visas and making reservations; working with the OES-DRL/EX Travel Team in closing out travel vouchers and uploading receipts
- Arrange conference services for interagency and public outreach meetings, including by: pre-clearing visitors into the building, scheduling conference rooms; verifying participation and helping escort visitors; creating name tent cards; assembling briefing books; making lunch or refreshment break reservations
- Assist Deputy Director in data entry for annual performance evaluations of staff via ePerformance software system
- Maintain Office Director’s calendar and schedule meetings
- Assists with administrative support of DRL Front Office or other DRL offices, on temporary basis as needed
Minimum Qualifications:
- Active Secret Security Clearance
- 2 years of administrative support experience
- Excellent customer service, interpersonal, and oral communication skills
- Strong organizational skills and attention to detail
- Ability to work with a wide variety of actors, including other Office Administrators, the Front Office, the Executive office, outside visitors, and facilities management
- Experience with TATEL, E2Solutions, Arriba, and ePerformance a plus
- Qualified candidates that are HUBZone residents, preferred (check your status here: https://maps.certify.sba.gov/hubzone/map#center=39.828200,-98.579500&zoom=5)
