Office Assistant

Job Posting: Office Assistant

Company Overview:

Complete Design, Inc. is a well-established and leading architectural, engineering & land surveying firm dedicated to delivering exceptional design and engineering solutions for a wide range of projects. Our multidisciplinary team of professionals collaborates on diverse ventures, including residential & commercial buildings, infrastructure, residential complexes, public facilities and land development. We prioritize innovation, and client satisfaction in all our endeavors.

We are seeking a highly motivated Office Assistant to join our dynamic team. As an Office Assistant, you will play a pivotal role in successfully coordinating clients, execution of delivering messages, and collaboration amongst our land planning, architectural, engineering, and land surveying projects. You will work closely with our talented team of professionals to ensure documents are signed on time, establishing effective operations at our front office, and demonstrating the highest quality of client service.

Position: Office Assistant

Location: Wenatchee, Washington

Job Description:

We are seeking an experienced Office Assistant to lead our front of office duties with precision, efficiency, and a commitment to quality. As an Office Assistant, you will play a crucial role our firm's foundation of clerical support, managing a range of must-dos like organizing records, processing payments and collections, and ensuring client satisfaction for the continued growth and reputation of our firm.

Responsibilities:

• Directly reports to the Business Administrator
• Greet and welcome all visitors
• Manage mainline phone answering and voicemails
• Redirect calls or questions to the associated Department Manager
• Maintain Reception area
• Maintain Conference Rooms and meeting areas
• Maintain client and project confidentiality
• Address concerns raised by clients
• Update paperwork and databases
• Payment processing & collections
• Book appointments
• Maintain office supplies and equipment stocked
• Process mail and documents as needed
• Maintain additional office duties as needed

Qualifications:

• Associate's Degree preferred but not required.
• Minimum of 2 years experience in an office setting.
• Basic knowledge in the construction industry preferred or within project management, architectural, engineering, or land surveying industry.
• Excellent customer service
• Proven track record of successful multi-tasking and prioritizing tasks from initiation to completion.
• Strong knowledge of Microsoft programs and tools.
• Excellent leadership, communication, and interpersonal skills.
• Ability to build and maintain strong client relationships.
• Knowledge of local regulations and codes is beneficial.
• Exceptional team player.

Benefits:

• $37,000 - $49,000/year.
• Comprehensive health, dental, and vision insurance.
• 401k retirement savings plan with 4% company match.
• Professional development opportunities and continuing education support.
• Monday through Thursday work week w/ flexible work hours and a positive work-life balance.
• Exciting and diverse project portfolio.
• Opportunities for growth and advancement within the company.

How to Apply:

If you are a driven and results-oriented Office Assistant with a passion for delivering outstanding architectural, engineering, and land surveying solutions, we encourage you to apply. Join our team and be a part of our mission to shape the future of our industry through exceptional design and engineering! To apply, please submit an employment application found at www.completedesign.cc/about-us/employment, your updated resume, and a compelling cover letter detailing your relevant experience and why you are interested in joining our team. Deliver to our office or email to info@completedesign.cc.