What are the responsibilities and job description for the Program Assistant-Jackson Elementary position at Completely KIDS?
Program Assistant
General Summary:
The Program Assistant has the responsibility for administration, direct supervision, planning, and community relationships for the before school program at Forest Station Elementary as well as assisting the Program Coordinator with the administration, direct supervision, planning, and maximizing the after-school program. The Program Coordinator facilitates the provision of services for students, families, and the community through guidelines and expectations set forth by the agency and/or grant initiatives.
Part Time
12pm-6:30pm
Monday-Friday
18.00 hourly rate
Program Planning:
- Assists Coordinator in planning program activities, training staff on site and monitoring the distribution, completion, and reporting of required paperwork as assigned.
- Request program supplies and materials according to agency standards.
- Recruit program participants to meet agency expectations.
- Select age-appropriate programming to meet Completely KIDS mission and requirements.
- Apply and integrate current youth development research and best practices into program planning.
- Create positive relationships with the youth and families.
- Respond to individual needs of each youth, including those with special needs, while recognizing cultural, social, and environmental factors that may affect the development and behavior of youth.
- Engage youth in a variety of activities that foster the physical, cognitive, social and emotional development of youth.
- Ensure program is operating at an adult to child ratio in accordance with agency standards.
- Work with parents, school staff, and youth on behavior modification and meeting the needs of families in accordance to agency standards.
- Follow health and safety guidelines established by the agency.
- Provide youth and families with referrals to the Community Connector as needed.
- Show flexibility with regard to work schedule in order to best meet the needs of youth and families.
- Maintains an orderly, safe, and clean work environment.
Program Administration:
- Monitor and manage budget.
- Ensure compliance of agency guidelines and grant/partnership requirements.
- Enter attendance weekly.
- Track and report parent engagement.
- Assist with Title XX tracking and billing as required.
- Assist with grant reporting as required.
- Maintain 100% data accuracy including data maintenance and entry into appropriate databases in accordance with agency standards, including all agency and grant reporting.
- Attend and participate in agency and community training opportunities and meetings as requested.
- Maintain and update succession plans and safety plans annually.
- Follow up on all written and verbal communications within 24 hours.
- Conduct routine program evaluations in accordance with agency policy.
Hiring and Management of Staff:
- Work with Program Coordinator to direct, plan and coordinate the work of assigned staff including supervision, evaluation and training.
- Ensure there is adequate and qualified staff to carry out the agency programs.
- Assist with the selection, hiring, development, coaching and discipline of staff.
Community Engagement:
- Have regular formal meetings with principals or school staff as required.
- Establish and maintain regular contact with children’s family/guardians.
- Develop respectful relationships with persons from a variety of cultural and socioeconomic backgrounds.
- Develop respectful, professional relationships with coworkers, school personnel, and community partners to enhance programming and opportunities for youth and families.
Related Duties as Assigned:
The job description documents the general nature and level of work but is not intended to be a comprehensive list of all activities, duties, and responsibilities required of job incumbents. Therefore, job incumbents may be asked to perform other duties as required.
*Reliable attendance is an on-going essential job function.
Knowledge, Skills and Abilities:
- Bilingual in Spanish and English is required
- The demonstrated ability to independently manage the details of multiple responsibilities, to track activities and to meet deadlines.
- Ability to communicate well with a variety of people including excellent written and interpersonal skills necessary for achieving goals and resolving conflicts.
- Demonstrated ability to be a leader. Ability to plan, direct and review the work of others.
- Excellent time management skills.
- Ability to set and meet goals and objectives.
- Demonstrated problem solving skills and self-starting skills.
Work Experience:
- At least 1 year of direct service experience working with at-risk youth and families required.
- 1-2 years supervision experience preferred.
- Must have reliable transportation
- Active involvement in community organizations or coalitions preferred.
- Experience with program design preferred.
Education Level:
- Bachelor’s degree from an accredited college or University in Social Work, Psychology, or related field preferred strongly preferred.
Number directly supervised
4-15
Required of all positions:
- Knowledge of Completely KIDS mission, values, vision, and ethical standards.
- Knowledge of Completely KIDS company requirements including but not limited to the Employee Handbook and all organization-wide policies for compliance and compliance procedures affecting specific duties and responsibilities.
