Administrative Assistant

Overview
Provides business office administrative support to ensure efficient operation of H&H Water Controls, a long standing family run laboratory.

Duties

· Ensure filing systems are maintained and current.

· Assists the Office Manager and Lab Technicians.

· Completes scheduled invoicing.

· Coordinates with the Field Technicians to gather and enter data used for billing.

· Accurately and timely record data from Field Tech logbooks.

· Assist with lab data entry.

· Assist with municipal billing.

· Maintains a working knowledge of policies/procedures and serves as a resource for the business office team.

· Compose correspondence, reports, and other business-related materials/documents or review and edit other’s correspondence, reports, and/or business-related material.

· Exhibits polite and professional communication via walk-ins, phone, e-mail, and mail.

· Responsible for sorting, processing, and distribution of incoming and outgoing mail & packages.

· Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new office equipment and techniques.

· Professionally greets and assists all visitors and customers.

· Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for office supplies.

· Maintains confidentiality and access to all confidential information.

Job Qualifications

· High School Diploma or Equivalent

· One year experience in an office setting

· Proficient in Microsoft Office Suite – emphasis on Excel

· Proficient in QuickBooks

We invite motivated individuals who meet these qualifications to apply for this rewarding opportunity as an Administrative Assistant. Your contributions will be vital in maintaining our operational excellence and supporting our team’s success.

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Carmichaels, PA 15320 (Required)

Ability to Relocate:

• Carmichaels, PA 15320: Relocate before starting work (Required)

Work Location: In person

Salary : $17