Comptroller - Sourcing Analyst

Applications must be filed at
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00049347

Are you ready to grow, make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller’s Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller’s office serves virtually every citizen in the state. As Texas’ chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

About The Division

Join the Contract Administration & Procurement division as a Procurement and Contract Professional! . Work involves creating, developing, coordinating, implementing, and overseeing agency programs. Work entails planning resources, monitoring budgets, and providing consultative services and programmatic assistance to management, other state agencies, and other stakeholders, along with professional organizational analysis, policy analysis and oversight work. Work involves tracking and documenting information on suppliers, noting changes in market trends and pricing, along with analyzing, reporting and distributing information to management. Duties will also include cost optimization, supply stability and risk management. Work involves overseeing and implementing studies and evaluations, assisting with documenting systems and procedures, overseeing work simplification analysis, and evaluating operations and procedures. Will assist in the creation of plans and specifications which allow divisions to procure goods and services that will allow them to operate more efficiently and effectively. May lead cross functional teams.

Work Hours:

Monday through Friday, 40 hours a week with occasional evening, weekend hours and holidays. Hours may change based on business need.

Minimum Qualifications

Education:

Graduation from an accredited college or university with a bachelor’s degree.

Experience:

• Five years of experience establishing and cultivating relationships with awarded and prospective vendors.

• Five years of experience negotiating contract requirements, terms, and/or pricing structures.

• Five years of experience interpreting policies and procedures, to design programs, performing business process analysis, project management, procurement, contract administration, contract management, contract evaluation auditing, or monitoring of vendors.

• Five years of experience evaluating problems, developing alternative solutions, overseeing studies, designing programs or training to implement policies and procedures, preparing concise reports, and work with diverse project team structures.

• Five years of experience with methods of research, analysis, evaluations, development and execution of training curriculums, business processes, technical systems, or organizational development work.

• Five years of experience with project management, supply chain management, procurement, training, or contract management and monitoring.

• Five years of experience creating studies, plans, curriculums, policy and procedures, schedules, meeting, and/or work session facilitation.

• Five years of experience evaluating procurement and contract metrics and projecting industry trends to implement appropriate responses and contingency measures.

Preferred Qualifications

• Graduation from an accredited college or university with a bachelor’s degree in Business, Public Administration, Supply Chain Management, Procurement, Computer Science, or Law.

• Experience managing complex workloads, working with large teams, and coordinating/directing teams.

• Experience planning, developing, drafting, managing, or overseeing contract instruments or solicitations.

• Experience working with complex programs, managing projects, high value contracts, or conducting procurements (especially Information Technology).

• Experience with market and supplier trends

• Experience with interpersonal skills

• Experience with written and verbal communication skills

• One year of experience with a contract or procurement database.

Substitutions

• One additional year of experience performing interpreting policies and procedures, to design programs, performing business process analysis, project management, procurement, contract administration, contract management, contract evaluation auditing, or monitoring of vendors work may substitute for thirty semester hours of educational requirement with a maximum substitution of 120 semester hours (four years).

• Certification as a Certified Texas Contract Manager (CTCM) or Contract Developer (CTCD) may substitute for up to one year of the required experience or thirty semester hours (one year) of the required education but may not substitute for both experience and education.

Licenses and Certifications

Preferred Certifications:

• Certified Texas Contract Developer (CTCD)

• Certified Texas Contract Manager (CTCM)

• Certified Business Analysis Professional

• Project Management Professional (PMP)

Certification as a Certified Texas Contract Manager (CTCM) or Certified Texas Contract Developer (CTCD) must be obtained within 6 months of employment. Must be duel certified within 12 months of employment.

SUMMARY OF PHYSICAL REQUIREMENTS

The physical demands described here are represented of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the incumbent to primarily perform sedentary office work, however, mobility (standing and walking) is routinely required to carry out some duties. It requires moderate computer, telephone, and client/customer contact. The job also requires normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual and auditory abilities are needed for reading printed materials and computer screens and communicating with internal and external customers.

Employees are required to use their personal mobile phones as a part of 2 factor/multi factor authentication for accessing CPA systems securely. You will also receive critical/emergency calls/texts on your cell phone to ensure immediate communication.

In this role you will:

• Conducts thorough research on market trends, supply chain risks, and cost factors. Analyzes market conditions, assess supply sources, and recommend effective sourcing strategies. Identifies potential vendors and assesses their suitability based on the agency's requirements and objectives. Gathers and analyzes supplier data to aid in decision-making and monitors supplier performance metrics. Collaborates with procurement teams to develop sourcing strategies aligned with the agency’s goals. Mitigates risks by predicting future industry trends.

• Assists business areas with studying and analyzing business processes and division needs. Advises division management and customers by identifying and clarifying priorities and defining scope, purpose, objectives, time frames, and resource requirements. Researches and evaluates systems, policies, procedures, and operations. Documents research to create studies, specifications, statements of work, schedules, and/or project plans as needed. Identifies areas for improvement within the procurement and contract management process and recommend solutions for efficiency and cost-effectiveness.

• Coordinates and facilitates information gathering for divisions including setting up, leading, and facilitating meetings. Establishes and cultivates relationships with prospective and awarded vendors. Assists with contract negotiations for awarded contracts. Reviews comprehensive technical records and reports that present and interpret data and identifies alternatives. Writes justifications and recommendations. Creates meeting notes, business process diagrams and reports as needed. Prepares reports, dashboards, and presentations for internal stakeholders to highlight sourcing strategies, risks, and savings opportunities. Attends conferences and trainings related to strategic sourcing and vendor solution offerings. Facilitates demonstrations and discussions with vendors on their products and solutions.

• Performs other related duties as assigned.

Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Click on the occupational category for the position.

Additional MOS can be found at the State Auditor’s Office,

Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas:

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller’s Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

Resumes will not be accepted in lieu of completed applications. The application must contain the necessary information in the work history for the applicant to qualify for the position.

An applicant must be eligible to work in the United States to be hired at the Comptroller’s office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.