Front Office Bookkeeper

Become a valuable member of our Accounting Team – submit your application for the Bookkeeper position today!

Job Title: Bookkeeper                                                           |             Department: Accounting

Reports to: Chief Accounting Officer                                     |             Supervises: N/A

Shift: M-F 8:30 AM-5:00 PM                                                    |             Salary Range: $18.00-$24.00/hr

FLSA Status: Non-Exempt Hourly

Job Description Updated: February 19, 2025

Position Summary:

The Bookkeeper is a mid-level position in the Accounting Department and is responsible for reporting to the Chief Accounting Officer. This role encompasses a diverse array of  financial responsibilities including documentation and posting of transaction details, validation and entry of accounting data accuracy, recording of financial transactions, maintaining accounting records, comprehensive analysis of expenditure patterns, matching Purchase Orders to Vendor invoices, continuous monitoring of the company’s financial health, efficient administration of financial and accounting software utilized by Compu-Mail, and promoting reporting to the Chief Accounting Officer regarding any discrepancies. 

Additionally, this role involves safeguarding customer and vendor confidence while protecting company operations by maintaining strict confidentiality of financial information.  

**Note, this position accommodates either part-time or full-time status, depending on the candidate’s availability and preferences.

 Essential Functions:

• Processing and preparing checks or electronic payments
• Reconciling accounts payable transactions
• Resolving invoice & PO discrepancies
• Maintaining and managing vendor files
• Preparing a trial balance for the accountants
• Maintaining a balanced general ledger
• Maintaining confidentiality of organizational information
• Conduct a monthly reconciliation of postage stamps/meters
• Conduct periodic reconciliations of all accounts to ensure their accuracy
• Maintain an orderly accounting filing system
• Follow systems to account for financial transactions by the chart of accounts
• Maintaining subsidiary accounts by posting, verifying and allocating transactions
• Comply with local, state, and federal government reporting requirements
• Provide senior management with post project analysis summary
• Managing W9/1099’s, setting up vendors in QuickBooks and processing P.O.’s
• Maintaining records of financial transactions by posting and verifying
• Preparing financial reports by collecting, analyzing and summarizing accounting for information
• Ensuring compliance with federal, state and local legal requirements
• Monitoring variances from the projected budget
• Deep understanding of accounting principles
• Attention to detail
• Data entry accuracy

Education and Experience:

An Associate Degree in finance, accounting, math, or any other related field or an equivalent combination of education and experience in lieu of a degree.  

Knowledge, Skills, and Abilities:

• Proficient computer computational skills
• Proficient in Microsoft Office Suite
• Excellent communication skills, both written and verbal
• Demonstrate excellent interpersonal/relationship skills
• Proficient analytical, decision making and problem solving
• Excellent prioritizing and time management skills
• Exceptional organizational skills
• Ability to independently handle intricate details, self-motivation and keen attention to details
• Ability to follow standard operating procedures and accounting principles
• Experience with accounting software (Quick Books)
• Ability to maintain confidentiality, handling sensitive financial information in a professional and ethical manner.

The roles described represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and sit for long periods of time.

The employee is required to regularly reach with arms and hands. Hands and fingers frequently perform repetitive motions, including typing/keying tasks.

Occasionally the employee will lift and/or move up to 10 pounds.

This job requires close vision, peripheral vision, depth perception, and the ability to adjust focus.

The above job description is not a contractual or binding document, nor does it alter the employment-at-will status.  It is provided as a guide to the types of essential duties required to be performed.  Duties may vary from time to time, and this description is subject to review.  Modifications will be made as needed to support changes in business requirements.

I have reviewed and understand the job description and believe it to be accurate and complete. I understand that Compu-Mail, LLC. retains the right to change the Job Description as they deem necessary. I will follow and adhere to my Job Description to the best of my abilities.

Employee Signature:                ________________________________________________________________

Date:                                   _________________________________________________________________

Compu-Mail is an equal-opportunity employer. Compu-Mail recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex (including pregnancy and gender identity), sexual orientation, transgender status, disability, age, family or marital status, genetic information, military or veteran status, and other protected status as required by applicable law.

Salary : $18 - $24