What are the responsibilities and job description for the Executive Assistant to the President position at Compunetix?
The Compunetix/Chorus Call family of companies is a worldwide leader in the manufacturer of sophisticated electronics, deployment of digital collaboration platforms and provider of premium international conferencing. We deliver the right solution every time and achieve continued growth by maintaining a dedication to reliability, dependability and quality of service.
WE CONTINUE TO GROW AND INNOVATE.
We are currently seeking an experienced, self-driven Executive Assistant to the President. To manage the President’s calendar, manage priorities of President and corporate entities, act as a liaison and facilitator with corporate team members and handle highly confidential material on a regular basis.
Responsibilities:
- Manage the President’s calendar. Use good judgement in identifying critical items, arrange meetings/calls and make scheduling changes
- Judiciously manage priorities of President and corporate entities
- Prepare correspondence and documents
- File, organize and maintain records in paper and digital formats
- Act as liaison and facilitator with corporate team members
- Order office supplies
- Handle highly confidential material on a regular basis
- Manage the President’s travel arrangements and track travel history related to government clearances
- Support various department managers with clerical tasks as needed
- Prepare presentation material for the Board of Directors meeting and coordinate meeting logistics, including meals. Assist members of the Board with their travel arrangements, transportation, and accommodations
- Review approval requests (expense reports, agreements, etc.) for accuracy and compliance with company policies
- Greet visitors
- Other administrative and project related duties as assigned
Requirements:
- Bachelor’s degree in a related field
- 5-10 years of administrative experience, preferably as a paralegal
- Proficiency in all Microsoft Office programs is required including Excel, Outlook, Word and PowerPoint
- Strong verbal and written communication skills
- Excellent time management and organizational skills
- Problem-solving and strong attention to detail
- Skills to build rapport and handle sensitive and unexpected situations
- Ability to work independently and/or with general guidance
- Ability to exercise considerable discretion, judgment, tact and diplomacy and maintain confidentiality
As a condition of employment, candidates MUST be a US Citizen.
We offer competitive wages and an excellent benefits package.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
