Space Manager

Job Title: Occupancy Planner

Location: Holtsville, NY

Shift: Mon to Fri; 8-5pm

Description:

• Conduct site assessments and surveys to ensure that occupancy, furniture, space type and client data is accurate.
• Prepare and present detailed options to the Real Estate leads.
• Optimize space usage for efficiency and functionality.
• Analyze space utilization data to identify opportunities for improvement.
• Ensure compliance with core program standards.
• Demonstrate proactive solutioning.
• Maintain a working knowledge of space management systems.
• Receive and process client move requests.
• Participates in planning meetings hosted by the client and other key stakeholders.
• Create/plan move phasing documentation that details how large move projects will be broken down and completed.
• Prepare/update move status reports.
• Monitor client and business for changes to move scope and/or requirements.
• Work with an IWMS (ManhattanOne) system management which includes floor plan updates (via AutoCAD), space and move data. This can also include preparing proposed floor plan layouts, operational project floor plan layouts, and event space layouts.
• Support broader space management projects and initiative.
• Adjust plans to accommodate change requests.
• Ticket management for new hire, space, move and/or other requests for specific ticket types in the assigned region.
• Update and establish space stacking plans and floor block plans, conduct space analysis and create various occupancy options, supported by data.
• Conduct physical space audits to document and validate occupancy and occupancy attributes and collaborate with other onsite teams to ensure space audits are being conducted as required and prescribed.
• Be comfortable with providing Excel analysis of CAFM data, to support planning scenarios.
• Ability to develop presentations that tell a concise and relevant story, with visuals.
• Strive to maintain best in class space and occupancy data.
• Update database on information received from HR for new hires, terminations, and moves.
• Support quarterly audits by physically walking space and updating data; collaborate with onsite resources for audits and reporting of sites outside of assigned territory.

Qualifications/Skills:

• Minimum two to four years of space planning, design, occupancy planning, or workplace in a corporate real estate environment.
• Background in design, architecture, workplace planning and strategy desired.
• Intermediate to advanced knowledge and experience with Microsoft Office.
• Excellent communication skills with the ability to coordinate across multiple teams and departments.
• Advanced ability to read and understand building drawings and floor plans.
• Experience working with CAD or other drafting software.
• Experience with space planning software.
• Ability to multitask and deal with changing priorities and/or requirements.
• Strong attention to detail.
• Experience with IWMS/space management software.
• Willingness to work nights and weekends as required supporting moves.
• Excellent communication skills, both written and oral.
• Excellent customer service and interpersonal relationship skills. Ability to work independently and as part of a team.