What are the responsibilities and job description for the Proxy Production Scheduler position at Computershare U.S.?
Location: Canton, MA – Hybrid
In this position, you’ll be based in the Canton, MA office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com/flex.
We give you a world of potential
Shareholder Meetings administration is a high profile client service, and operational process. Computershare continues to develop products to keep us at the forefront of this market and to cater for recent and projected growth, we are looking to recruit a dedicated team to support these services.
The Proxy Production Scheduler will work closely with the Relationship Manager and other internal stakeholders to ensure all meeting tasks are reviewed and actioned in order to meet strict deadlines and service delivery levels.
Interested? Keep on reading to find out a bit more about this opportunity!
A role you will love
The Proxy Production Scheduler reports to the Manager, Meeting Service Delivery Operations. This role will work collaboratively with the Issuer Services Registry/Front Office teams and other business units in order to meet the client’s Meeting and/or Mailing requirements. They will assume responsibility for assigned files and handle their execution in accordance with processes, time frames, regulatory requirement and guidelines.
Some of your duties will include:
- Receives job instructions via RADAR from Relationship Manager and schedules jobs.
- Interacts with Relationship Managers and other internal departments, such as CTS and CCS, in processing various jobs and coordinates with CCS to ensure the quality control effort between print and mail through communication and inspection. This is for the purpose of producing cards, print files, e-mail blast files and lists.
- Review and updates the Householding flag to SCRIP, as requested to eliminate the mailing of a proxy statement and annual report, which results in a cost-saving feature for our clients.
- Handles complex processing jobs, such as e-consent, householding, and special extract accounts.
- Attends adhoc meetings as needed with all areas (programming, design, operations, account management, etc.) to ensure schedules are on track and determine any potential scheduling issues before they occur.
- Other duties or tasks as assigned by management.
What will you bring to the role?
Required:
Strong communication skills.
Experienced in dealing with conflicting priorities and managing expectations.
Experienced in adapting style to influence a range of stakeholders.
Excellent accuracy and attention to detail.
PC skills – proficient in all aspects of MS Office.
Strong team player.
Knowledge of Proxy voting.
Ability to interpret internal and external business challenges and recommend best practices.
Detailed understanding of Client Annual and Special meeting requirements.
Understanding of online event hosting solutions would be an advantage.
Ability to identify and quantify risks, controls, value add and other key process components.
Preferred:
Associate's degree (A. A.), Administration degree or equivalent from two-year college or technical school; or two to four years related experience and/or training; or equivalent combination of education and experience.
Rewards designed for you
Paid parental leave, flexible working and a caring and inclusive culture.
Health and wellbeing rewards that can be tailored to support you and your family, including medical, dental and vision.
Invest in your future with 401k matching and tax-advantaged flexible spending plans, including healthcare, dependent care and commuter.
Income protection. Our package includes short and long-term disability benefits, life insurance and supplemental life insurance.
And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our handbook will help you find out more about our rewards and life at Computershare, visit Computershare.com/careers-handbook
In this position, you’ll be based in the Canton, MA office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com/flex.
We give you a world of potential
Shareholder Meetings administration is a high profile client service, and operational process. Computershare continues to develop products to keep us at the forefront of this market and to cater for recent and projected growth, we are looking to recruit a dedicated team to support these services.
The Proxy Production Scheduler will work closely with the Relationship Manager and other internal stakeholders to ensure all meeting tasks are reviewed and actioned in order to meet strict deadlines and service delivery levels.
Interested? Keep on reading to find out a bit more about this opportunity!
A role you will love
The Proxy Production Scheduler reports to the Manager, Meeting Service Delivery Operations. This role will work collaboratively with the Issuer Services Registry/Front Office teams and other business units in order to meet the client’s Meeting and/or Mailing requirements. They will assume responsibility for assigned files and handle their execution in accordance with processes, time frames, regulatory requirement and guidelines.
Some of your duties will include:
- Receives job instructions via RADAR from Relationship Manager and schedules jobs.
- Interacts with Relationship Managers and other internal departments, such as CTS and CCS, in processing various jobs and coordinates with CCS to ensure the quality control effort between print and mail through communication and inspection. This is for the purpose of producing cards, print files, e-mail blast files and lists.
- Review and updates the Householding flag to SCRIP, as requested to eliminate the mailing of a proxy statement and annual report, which results in a cost-saving feature for our clients.
- Handles complex processing jobs, such as e-consent, householding, and special extract accounts.
- Attends adhoc meetings as needed with all areas (programming, design, operations, account management, etc.) to ensure schedules are on track and determine any potential scheduling issues before they occur.
- Other duties or tasks as assigned by management.
What will you bring to the role?
Required:
Strong communication skills.
Experienced in dealing with conflicting priorities and managing expectations.
Experienced in adapting style to influence a range of stakeholders.
Excellent accuracy and attention to detail.
PC skills – proficient in all aspects of MS Office.
Strong team player.
Knowledge of Proxy voting.
Ability to interpret internal and external business challenges and recommend best practices.
Detailed understanding of Client Annual and Special meeting requirements.
Understanding of online event hosting solutions would be an advantage.
Ability to identify and quantify risks, controls, value add and other key process components.
Preferred:
Associate's degree (A. A.), Administration degree or equivalent from two-year college or technical school; or two to four years related experience and/or training; or equivalent combination of education and experience.
Rewards designed for you
Paid parental leave, flexible working and a caring and inclusive culture.
Health and wellbeing rewards that can be tailored to support you and your family, including medical, dental and vision.
Invest in your future with 401k matching and tax-advantaged flexible spending plans, including healthcare, dependent care and commuter.
Income protection. Our package includes short and long-term disability benefits, life insurance and supplemental life insurance.
And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our handbook will help you find out more about our rewards and life at Computershare, visit Computershare.com/careers-handbook
