What are the responsibilities and job description for the Assistant Event Coordinator position at Comvox Co?
Job Description
Job Description
Description
Job Title : Assistant Event Coordinator
Location : New Orleans, LA
Department : Events
Reports to : Event Coordinator
Job Overview :
We are seeking a motivated and detail-oriented Assistant Event Coordinator to join our dynamic events team. The successful candidate will play a key role in assisting with the planning, coordination, and execution of a variety of events, ensuring smooth operations and a high level of client satisfaction.
Key Responsibilities
Event Planning & Coordination :
Assist in planning and coordinating logistics for events, including conferences, meetings, trade shows, and social gatherings.
Vendor Management :
Communicate with vendors (e.g., catering, decor, audio-visual, transportation) to ensure timely deliveries and services.
Assist in the negotiation of contracts with suppliers and vendors.
Event Logistics :
Help manage the event timeline, ensuring all activities run on schedule.
Coordinate transportation, accommodation, and other arrangements for event attendees.
Assist in venue selection, set-up, and on-site event management.
Client Communication :
Act as a point of contact for clients and vendors leading up to and during events.
Provide support in handling client inquiries, requests, and special needs.
Administrative Support :
Prepare and distribute event materials (e.g., invitations, agendas, attendee lists).
Maintain event budgets and track expenses.
Assist in post-event evaluations and follow-ups.
On-Site Event Support :
Provide hands-on support during events to ensure everything runs smoothly, addressing any issues that arise on-site.
Manage registration desks, greet guests, and assist with event flow.
Skills, Knowledge and Expertise
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to work under pressure and handle multiple tasks simultaneously.
- Proficient in Microsoft Office and event management software (e.g., Eventbrite, Cvent).
Benefits
