What are the responsibilities and job description for the Administrative Assistant position at CONAM Default?
Regional Administrative Assistant - (Las Vegas, NV or Phoenix, AZ)
WHO WE ARE:
CONAM Management Corporation is part of The CONAM Group, a multi-family property investment and management firm established in 1975 that specializes in conventional and affordable housing. We span across 12 states with 11 regional offices that employs a team of 1500 energetic associates... and we're growing!
WHAT WE ARE LOOKING FOR:
CONAM is offering an exciting opportunity with the Las Vegas Regional team as a full-time Administrative Assistant. This sought-after position requires a demonstrated commitment to quality, accuracy, and professionalism by performing a variety of responsibilities supporting a varied portfolio. The Administrative Assistant will be responsible for a wide range of duties including creating and tracking documents, office administration, accounting, customer service, and data entry. This person will assist the Regional Vice President, Senior RPMs, and Regional Managers in various projects, and presentations as well as general office duties. This is Full-Time | Hourly | Full benefits. This is an onsite opportunity at our Las Vegas, NV or Phoenix, AZ Regional office location.
Pay Range: $ 25 - $26 / Hour
WHY YOU ARE THE PERFECT FIT:
Duties and responsibilities
Responsibilities include, but are not limited to, the following:
Administration
- Maintain a tracking log of reports and deliverables to lenders, governing agencies, owners, and other stakeholders.
- Gather, track, review, and submit reports and deliverables as instructed.
- Process bonuses for on-site associates by gathering data, completing calculations, obtaining RPM approval and submitting through payroll system.
- Manage Outlook calendars for meetings and events among a range of assisted associates.
- Process vendor set-up and check request workflow for regional-level expenses.
- Process expense reports for Regional Vice President and other senior leadership.
- Generate and distribute meeting minutes, memos, emails and reports.
- Process invoices for regional office supplies within guidelines of regional budget (as directed by reporting manager).
- Respond to questions and requests for information from residents, potential residents, clients, and others.
- Sort and distribute mail to appropriate regional staff.
- Answer incoming calls and assume other receptionist duties when needed
Support
- Assist RPMs and site associates with alternate lodging arrangements when residents are displaced.
- Assist with setup of local utilities for onboarding / offboarding properties.
- As needed, make business travel arrangements for Vice President and other associates.
- Assist with annual Employee Rent Adjustments.
- Event Planning (Awards, Ceremonies, Company events).
All other duties as assigned.
Salary : $25 - $26
