Graduate Admissions Events Coordinator

The role of the Events and Communications Coordinator is to create a strategic plan for events and communication to perspective students, in consultation with the Senior Director of Graduate Admissions. The purpose of this role is to attract as many prospective students to visit Concordia University Irvine through a customized visit experience and/or admissions events that highlight the student experience at Concordia University Irvine. This role will be pivotal in its contribution to the annual enrollment goals of the Graduate Admissions Office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily:

1. In consultation with the Senior Director of Graduate Admissions, manages the overall strategy, design, and execution of all customized and personalized prospective students visits, group visits and all events for graduate admissions including but not limited to: information sessions, same day acceptance events, Q&A sessions, and campus tours.
2. Assist the Senior Director of Admissions in creating strategic goals and objectives within Admissions through the active development of new and revamped events.
3. Manage all events to operate effectively within the operating budget set by the Senior Director of Graduate Admissions.
4. Serve as liaison between the Admissions, deans, departmental faculty, and staff responsible for the implementation of successful recruitment events.
5. Serve as liaison between university catering services, Bon Appetit, and all off-campus vendors.
6. Responsible for providing content and maintaining university event website information and guest reservation programs.
7. In consultation with the Senior Director of Graduate Admissions, draft and prepare all written communication including emails, letters, reservation forms and all recruitment event publications.
8. Manage all content, overall layout and design of all event programs, nametags, signage and all other printed items for each event.
9. Manage and implement the Admissions Event Management CRM (Salesforce) while working in conjunction with the Associate Director of Operations for all related issues.
10. Manage contracts for all vendor services and products in relation to all event needs.
11. Oversee the department swag, by maintaining an inventory of materials and purchasing new items as necessary.
12. In consultation with the Senior Director of Graduate Admissions, draft, prepare, and maintain all strategic communication involved in each programs drip campaigns, including: emails, letters, text messages, welcome gifts.
13. Other duties may be assigned over time.

EDUCATION AND/OR EXPERIENCE:

• BA degree required.
• Demonstrated excellent written and oral communication skills.
• At least 1-3 years of experience or knowledge in the field of event planning, public relations, marketing and admissions is highly recommended.

Part-Time Staff

Hourly: $28/hr

Salary : $28