What are the responsibilities and job description for the Office Administrator position at Concrete Pipe & Precast, LLC?
Who We Are: CP&P is a valued supplier of precast concrete pipe and structures in the Mid-Atlantic and Southeast U.S. We take pride in delivering the best quality and value in precast concrete pipe products and solutions to our customers. Our people are the heart of our business. We highly value employee safety, but integrity, relationships, and mutual respect are equally important to us, and we hold ourselves accountable to our customers and our employees. CP&P is Not Just Concrete – Concrete Solutions!
Position Snapshot: The Office Administrator is responsible for overall front office activities, including maintaining the reception area, mail, and coordinating office services and related activities. This position arranges internal office moves and provides arrangements for office and production personnel meetings, and performs other duties as assigned by the Plant Manager. This position is fast-paced and multifaceted, requiring good organizational skills to handle a large volume of work where accuracy is imperative.
Essential Functions and Responsibilities:
Essential Functions and Responsibilities:
• Manages the reception area to ensure effective telephone and mail communications both internally and externally and maintain professional image.
• Responsible for the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
• Participates as needed in special department projects.
• Performs inventory reconciliation and maintenance, production recording and reporting, liaises with human resources, and generates weekly payroll reports.
• Purchases items as directed by the Plant Manager, reconciles purchase orders, processes receivables/invoices to payables and prepares monthly accruals.
• Maintains on-site personnel files, including all hiring documents, orientation training, safety training, job descriptions, job performance reviews, production personnel compensation records, Paid Time Off (PTO) recordkeeping, and disciplinary recordkeeping.
• Maintains separate medical-related files by employee.
• Has essential knowledge of all aspects of a Collective Bargaining Agreement (CBA) affecting all production personnel. Keeps Plant Manager informed of all CBA matters brought forth from local shop stewards as well as any requests/correspondence from the CBA general manager representative.
• Serves as back-up to delivery dispatcher, being capable of managing product delivery scheduling with customers, generating shipping tickets, and directing delivery drivers.
Knowledge, Skills, and Abilities:
• Strong planning, multitasking, and organizational skills.
• Attention to detail.
• Excellent communication and interpersonal skills.
• Handles all persons in a calm and polite manner, regardless of disposition.
• Professional appearance and manner.
• Computer literate and familiar with MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Willingness to be trained in company-preferred software programs.
Qualifications:
• Associate’s degree or equivalent experience.
• At least two (2) years of previous experience in office management.
Requirements:
• Must reside in the continental U.S. within the assigned region. No relocation assistance is provided.
• Must have a valid driving license and a clean driving record.
• Must be authorized to work in the U.S. for any employer.
Typical Schedule: Work is generally performed Monday-Friday, 40 hours per week depending on workload. Overtime evening or weekend work may be required during heavy work periods.
Typical Physical Demands: Physical agility, which may require any or all of the following: standing, sitting, walking, climbing, reaching, bending/stooping, lifting (30lbs. max), pushing/pulling (50lbs. max).
Working Conditions: Office work will be performed in clean, climate-controlled areas, with fluorescent lighting. May occasionally enter the production environment, with ambient weather/air conditions, loud noise, dangerous equipment, and variable lighting. Personal Protective Equipment (PPE) is required in all production and loading areas.
Compensation: Based on skills, knowledge, and experience.
Benefits: CP&P is proud to offer a comprehensive benefits package, including Health, Prescription, Dental, Vision, Life, Accidental Death & Dismemberment, Disability, FSA, 401(k) Retirement Plan, Legal & Identity Theft Protection, Accidental Injury, Critical Illness Insurance, Paid Holidays, Paid Time Off (PTO).
Typical Physical Demands: Physical agility, which may require any or all of the following: standing, sitting, walking, climbing, reaching, bending/stooping, lifting (30lbs. max), pushing/pulling (50lbs. max).
Working Conditions: Office work will be performed in clean, climate-controlled areas, with fluorescent lighting. May occasionally enter the production environment, with ambient weather/air conditions, loud noise, dangerous equipment, and variable lighting. Personal Protective Equipment (PPE) is required in all production and loading areas.
Compensation: Based on skills, knowledge, and experience.
Benefits: CP&P is proud to offer a comprehensive benefits package, including Health, Prescription, Dental, Vision, Life, Accidental Death & Dismemberment, Disability, FSA, 401(k) Retirement Plan, Legal & Identity Theft Protection, Accidental Injury, Critical Illness Insurance, Paid Holidays, Paid Time Off (PTO).
CP&P provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
