What are the responsibilities and job description for the Receptionist/Office Administrator position at Concrete Pipe & Precast, LLC?
Since 2012, CP&P has delivered innovative concrete pipe and precast products with a commitment to quality and strong partnerships across the Mid-Atlantic and Southeastern U.S. Join us in building a better future!
CP&P is seeking a personable and professional Receptionist/Office Administrator to join the team at our Ashland, VA precast plant. In this role, you'll be responsible for operating, answering, and routing calls from the company switchboard, ensuring all inquiries are handled promptly and courteously. You'll oversee front office operations, including managing the reception area, incoming and outgoing mail, and coordination of various office services. You'll also support internal logistics by arranging office moves and organizing meetings for both office and production personnel. This is a fast-paced, multifaceted role that requires strong organizational skills and a high level of attention to detail. Accuracy is critical, as errors can lead to missed opportunities and potential customer loss.
Essential Functions and Responsibilities:
- Manage the reception area to ensure effective telephone and mail communications both internally and externally, maintaining a professional company image.
- Maintain and update office areas and equipment, including layout, organization, and general housekeeping of the office facilities.
- Participate in special departmental projects as needed.
- Assist with inventory reconciliation activities.
- Maintain on-site personnel files, including hiring documents, orientation and safety training records, job descriptions, performance reviews, compensation records for production personnel, PTO tracking, and disciplinary records.
- Maintain confidential, separate files for employee medical information.
- Serve as a backup for accounts payable and payroll processing at the site.
- Perform additional duties as assigned by the office manager and/or plant manager.
Knowledge, Skills, and Abilities:
• Excellent communication and interpersonal skills.
• Excellent communication and interpersonal skills.
- Strong planning, multitasking, and organizational skills.
- Attention to detail.
- Ability to handle all persons in a calm and polite manner, regardless of disposition.
- Professional appearance and manner.
- Computer literate and familiar with MS Office suite (Word, Excel, PowerPoint, Outlook).
- Willingness to be trained in company-preferred software programs.
Qualifications:
Requirements:
Typical Schedule: Work is generally performed Monday-Friday, 40 hours per week depending on workload. Overtime evening or weekend work may be required during heavy work periods.
Typical Physical Demands: Physical mobility, which may require any or all the following: standing, sitting, walking, climbing, reaching, bending/stooping, lifting (30 lbs. max), pushing/pulling (50 lbs. max).
Working Conditions: Office work will be performed in clean, climate-controlled areas, with fluorescent lighting. May occasionally enter the production environment, with ambient weather/air conditions, loud noise, dangerous equipment, and variable lighting. Personal Protective Equipment (PPE) is required in all production and loading areas.
Compensation: Based on skills, knowledge, and experience.
Benefits: CP&P is proud to offer a comprehensive benefits package, including health, prescription, dental, and vision insurance; flexible spending accounts (FSA); disability, life and AD&D insurance; 401(k) retirement plan with company match; legal and identity theft protection; accidental injury and critical illness insurance; and paid holidays, floating holidays, and paid time off (PTO).
CP&P provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
- Associate’s degree or equivalent work experience.
- At least two (2) years of previous experience in office management.
Requirements:
- Must reside in the continental U.S. within the assigned region. No relocation assistance is provided.
- Must have a valid driver's license.
- Must be authorized to work in the U.S. for any employer.
Typical Schedule: Work is generally performed Monday-Friday, 40 hours per week depending on workload. Overtime evening or weekend work may be required during heavy work periods.
Typical Physical Demands: Physical mobility, which may require any or all the following: standing, sitting, walking, climbing, reaching, bending/stooping, lifting (30 lbs. max), pushing/pulling (50 lbs. max).
Working Conditions: Office work will be performed in clean, climate-controlled areas, with fluorescent lighting. May occasionally enter the production environment, with ambient weather/air conditions, loud noise, dangerous equipment, and variable lighting. Personal Protective Equipment (PPE) is required in all production and loading areas.
Compensation: Based on skills, knowledge, and experience.
Benefits: CP&P is proud to offer a comprehensive benefits package, including health, prescription, dental, and vision insurance; flexible spending accounts (FSA); disability, life and AD&D insurance; 401(k) retirement plan with company match; legal and identity theft protection; accidental injury and critical illness insurance; and paid holidays, floating holidays, and paid time off (PTO).
CP&P provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
