What are the responsibilities and job description for the Executive Assistant position at Condé Nast?
Job Description
Location : New York, NY
About the Condé Nast Legal Team :
The Condé Nast Legal and Policy team is led by the General Counsel based in our NY Office and is comprised of colleagues in New York as well as our Legal teams based in our various markets around the world (UK,, Russia, China, France, Italy, Germany, Spain, UK, Mexico, India, Japan and Taiwan). We are also supported by a network of outside counsel where necessary and work closely with colleagues in Advance Legal who provide legal counsel on corporate and trademark matters to Condé Nast and our parent company, Advance Publications.
Key Duties & Responsibilities :
- Proactively manage the complex and busy diary of the General Counsel, ensuring that meetings and engagements are appropriately and sensitively prioritized and managed to meet the requirements of the General Counsel
- Act as a conduit for the flow of high level and sensitive information and use sound judgement and problem-solving skills when making recommendations regarding tasks, events, deadlines etc.
- Ensure all mail and email is properly and efficiently dealt with, keeping track of issues that are pending and following up relevant responses
- Undertake research and collate information as needed in support of the General Counsel
- Arrange, plan itineraries for, and coordinate travel, meetings and away days for the General Counsel to ensure objectives are met, with the best use of time, and value for money
- Process General Counsel’s expenses
- Maintain confidentiality and a high level of discretion at all times
- Take responsibility for the safe custody and maintenance of all relevant electronic and paper documents, files, and records
- Process all invoices and expenses for costs incurred by members of the Legal team
- Assisting with internal administration between Legal and other shared service departments (i.e. IT, Finance, Comms, Ops and HR)
- Providing assistance on the planning and delivery of internal events and informal workshops. This includes support with speaker management and agenda development, responsibility for logistics and delivery
- Liaising with a wide range of business and personal contacts including clients, senior executives within the organization and externally, restaurants and hotels
- Assisting in the creation of presentation materials
- Build relationships within Condé Nast headquarters and offices globally
- Perform any other EA related duties or projects as requested
- Onboard new starters for the Legal team
- Support with inbox management where necessary
Essential Skills & Requirements :
experience with design and formatting of slides, presentation graphics and images
management skills
The expected base salary range for this position is from $85,000-$105,000. Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education.
Salary : $85,000 - $105,000
