Bookkeeper V

Bookkeeper V (2) Two Positions

Central Accounting

Department of Finance

Hourly Wage: $18.23/Regular/Full-Time

Incumbent is responsible for numerous functions within the Central Accounting Office. Those duties include but are not limited to accounts receivable, accounts payable, travel authorizations, records management, address book maintenance, pre-payments, positive customer service, 1099 review and distribution for the Yakama Nation. Analyzes/audits documents for accuracy and verification of funding sources, budgets, line items, timelines, and appropriate vendor address. Ensures compliance with applicable accounting policies, regulations, and procedures. Responsible for analyzing purchase orders, requisitions, processing travel authorizations, cash receipts, pre-payments, and journal entries. Prepares monthly/quarterly financial reports. Professionally communicates with all program bookkeepers to resolve payment or receivable issues. Maintains strict confidentiality of work content.

Examples of Work Performed:

Exercises independent judgement in processing and completing workload. Makes decisions based upon existing Yakama Nation policies and procedures.

Works independently and handles general work assignments with minimum supervision daily.

Must be detail oriented with the ability to analyze and process documents in a timely, efficient manner.

Coordinates daily work assignments and responsibilities with co-workers in a teamwork environment.

Verifies all Yakama Nation budges and relative approved tribal resolutions; track expenditures to ensure compliance with 2CFR200 uniform guidelines.

Receives all accounts receivable payments for the Yakama Nation, including payments from program staff for travel authorization close outs, reimbursements, as well as payments from the public for licensing, fees, utilities, court costs/fines, etc.

Verifies daily/weekly deposits with revenue generating programs.

Provides customer assistance at the front counter, over the phone or through email to Yakama Nation programs and general public.

Process all accounts payable for the Yakama Nation including purchase orders, and pre-payments.

Assists with processing Yakama Nation travel authorization advances and close outs.

Verifies accounts used on purchase orders, travel authorizations, and cash receipts to ensure mathematical accuracy.

As requested, provides assurance, consultation and direction about computerized financial information or general questions to temporary or new employees, bookkeepers, and program managers.

As requested, processes request for accounts payable stop pays.

Communicates with vendors regarding payments or problems and directs them to appropriate program staff.

Assists with maintenance of Yakama Nation address book.

Run open requisitions and open purchase orders reports for all Yakama Nation accounts; prepares correspondence or documents as needed to resolve or close out.

Manages all accounts payable records retention policies and procedures. Purge and shift tiles annually.

Retrieves and refiles purchase orders, travel authorization, journal entries, or any other paperwork required for annual audit.

Assists with review, verification, and distribution of annual 1099-MISC forms.

Processes payroll advances, re-issues, and payroll deductions.

Mail out fraud information to bank.

Coordinates with co-workers and delivers nightly bank deposits to bank on a regular basis.

Other duties as assigned.

Knowledge, Skills and Abilities:

Knowledge of accounting principles, practices, and terminology.

Knowledge 2CFR200 guidelines requirements, practices, and procedures.

Knowledge of Microsoft Dynamics 365 Finance and Operations.

Knowledge of Grants & Contracts policies, procedures, and compliance requirements.

Skill in use of computer and assorted software programs; Adobe, Microsoft Excel, Microsoft Teams.

Skill in operating standard office equipment such as 10-key calculator, copier, and scanner.

Ability to maintain a high level of accuracy in preparing and entering financial information.

Ability to plan, organize, prioritize, and complete tasks independently with minimal supervision.

Ability to prepare financial reports and statements.

Ability to generate a journal entry when required.

Ability to communicate effectively in writing and verbal presentation.

Ability to work under stress relative to maintaining timeframes and meeting deadlines.

Ability to maintain confidentiality.

Ability to maintain internal controls and separations of duties as required.

Minimum Requirements:

Minimum of an Associate of Arts degree preferably in accounting or related field or three years of professional accounting work experience.

Successful completion of a certified bookkeeping class, vocation program, or four years bookkeeping Experience may substitute for education.

Must pass a pre-employment background check.

Required to pass a pre-employment drug test.

Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.