Administrative Asst I (SS-39711)

CLOSING DATE: January 20th, 2025

POSITION: Administration Assistant I

SALARY: $20.20, per hour

REPORTS TO: TERO Supervisor

LOCATION: TERO, Nespelem, WA

Basic Functions: Oversees and performs specialized secretarial and administrative support duties, including (but not limited to) transcribing of specialized or technical notes, composing of original documents, administration of office routines and systems, processing of financial transactions, records management, and reception. Assists with administrative projects and programs that impact and/or involve other organization units and locations.

Qualifications

MINIMUM QUALIFICATIONS:

Education and Training:

• Typically requires a high school diploma and 36 months’ experience. Alternatively, a Business School degree plus one year of experience is preferred and may substitute for some experience.
• May require a valid driver’s license.

Knowledge, Skills, and Abilities:

• Requires working knowledge of modern office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.
• Requires working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars.
• Requires a working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, special applications used by the organization unit, and data entry onto custom databases.
• Requires sufficient math skills to perform financial and statistical record keeping.
• Requires sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence.
• Requires sufficient human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.
• Requires the ability to independently perform all of the duties of the position.
• Requires the ability to accurately take and transcribe notes and/or meeting minutes/recollections.
• Must be able to learn, interpret, explain and apply knowledge of Tribal enterprises, government, and organization unit services, operations, programs, functions, special terminology used in day-to-day operations, and to relieve others of a variety of administrative details.
• Requires the ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases.
• Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines.
• Requires the ability to communicate with management, staff, and the community using patience and courtesy, and in a manner that reflects positively on the organization unit.
• Requires knowledge of Confederated Tribes of the Colville Reservation Tribal Law & Order Code, Title 10 handbook. Requires knowledge of the Equal Employment Opportunity Commission.
• Requires the ability to learn and assist with approving compliance & utilization plans and work permits.
• Requires the ability to meet and deal with the general public in a pleasant and courteous manner, and at times, in EXTREMELY stressful situations.
• Requires the ability to understand and execute oral and written instructions.
• Requires the ability to apply guidelines as applicable to TERO Title 10 requirements.
• Requires the ability to multi-task.
• Requires the ability to work independently and meet strict deadlines

Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing.

TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY; PREFERENCE WILL ALSO BE GIVEN TO HONORABLY DISCHARGED VETERANS WHO ARE MINIMALLY QUALIFIED.

If required of this position, you must possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance. In addition, this position may be subject to pre-employment background clearances. If applicable, these clearances must be maintained throughout employment.

INFORMATION: Shayla Schilling, Human Resource Technician Sr. Confederated Tribes of the Colville Reservation, Human Resources Office, P.O. Box 150, Nespelem, WA 99155, (509) 634-2296 shayla.schilling.hrs@colvilletribes.com