Property Title Specialist Compliance (SS-41577)

Description

CLOSING DATE: 

POSITION: Property Title Specialist (Compliance Officer)  

SALARY: $21.82-$25.30, per hour

REPORTS TO: Real Property Analyst (T&M)

LOCATION: Tribal Realty, Nespelem, WA 

Basic Functions: This is a Non-Exempt position. incumbent serves as a Realty Assistant/Lease Compliance Officer in preparing realty correspondence, maintenance of logs and clearing and categorizing files to support the management of the subsurface leasing, leasing, permits, easements and rights-of-way. The purpose of this position is to provide on-site visits and inquiry for lease compliance purposes. The incumbent prepares reports and realty correspondence, maintenance of logs and clearing and categorizing files or documents to aid in delivery of documents or files to the appropriate file format. Support work is conducted in an effective and efficient manner. The integrity and dispatch with which the work is accomplished is vital in fulfilling the obligations of the Bureau of Indian Affairs in carrying out the Federal trust responsibilities established by applicable statutes, regulations, court decisions, policies, and procedures. Work assignments involve the typing and maintenance of logs, and data sheets, and processing of conventional realty transactions in accordance with rules, regulations, policies, procedures or instructions. Guidelines are found in federal regulation of general and specific application, Titles 25 of the U.S. Code and Code of Federal Regulations; handbooks on Federal Indian law, Federal Register, Departmental and Bureau of Indian Affairs manual and policy directives; appropriate Federal, state, or tribal laws, tribal codes and resolutions; formal and informal Solicitors; opinions; precedent action and court decisions rendered by Federal and State courts, the Attorney General, and Comptroller General and the Interior Board of Indian appeals; and professional texts and manuals. This position would out in the field and in intense/conflict situations.

Qualifications

MINIMUM QUALIFICATIONS:

Education and Training: 

• Typically requires a AA Degree from an accredited college or university in AND twelve (12) months of progressively responsible Realty and/or land related type of work experience;
• OR Thirty-six (36) months post-high school education experience demonstrating advanced office management skills, organizational responsibilities and some Realty and/or land related type of work experience that clearly demonstrate the ability to perform the duties of this position.
• Must possess a valid State Driver’s License and be eligible to operate a Government-owned motor vehicle to perform office duties and maintain throughout employment.
• Must successfully clear a criminal background inquiry and maintain clearance throughout the duration of employment required Disclosure of pending or current charges required.
• Must follow federal clearance/training requirements for utilization of applications IT system and maintain throughout employment.

Knowledge, Skills, and Abilities:

• Requires to have broad working knowledge of the rules and procedures of Real Estate Service Management as applied to Tenure and Management section.
• Requires to possess basic knowledge of legal descriptions of various types to determine precisely where the land is located, total acreage of tracts.
• Requires the ability to accesses, understands, and updates realty related systems; uses applicable IT resources (software – ArcGIS & Map sifter); uses capabilities of software to perform job effectively; builds and performs queries skillfully and efficiently.
• Requires the ability to listen and respond appropriately to others (oral, written or non-verbal input); demonstrates attention to and conveys information, ideas, facts, or messages appropriately and effectively.
• Requires the ability to communicate and work with beneficiaries and clients to assess their needs; provide accurate information or assistance and addresses problems, knows about and provides available services with options, is committed to providing quality service, seeks to meet or exceed expectations.
• Requires the ability to store, organizes, and maintains multiple formats (including automated systems of record) or data in a usable condition; assures information is readily available; disseminates information effectively and securely.
• Requires the ability to assure that any management of Indian trust assets considers the interest of the owner(s) and their intended use of the assets; conserves and protects trust assets.
• Requires the ability to encourage and facilitate cooperation, trust, and group identity; fosters commitment and self-esteem; works with others to achieve common goal.
• Requires demonstrated experience in maintaining multiple and complex schedules, drafting correspondence, preparing professional level presentation materials and position paperwork.
• Requires work history must not include performance or disciplinary issues that would affect the integrity of this position (Reference checks will be conducted).
• Must be willing to sign required certification of Confidentiality, Drug Free Workplace, Debarment/Suspension or Proposed Debarment.
• Must be able to travel and work non-standard work hours as assigned or delegated.
• Requires work experience with a federally recognized Tribes or Organization is preferred.
• Requires advanced knowledge of office machines and PC with associated software and programs to perform duties.
• Requires advanced communication skills (verbal & written), proficient in Standard English grammar, spelling and speech; advanced writing skills to communicate basic to highly technical information.
• Requires advanced interpersonal skills to work with diverse groups or individuals including the ability to resolve conflict, work as a team member, cooperate with others in performance of their duties, coordinate activities, greet and respond to the public and provide technical assistance and instructions, resolve complaints, protect confidential information, and be accountable for actions.
• Requires better than average attendance record and demonstrate accountability in prior positions.
• The work is primarily field work with physical exertion (walking, bending, climbing, and lifting). This work may entail long hours under time constraint. There is occasional need to travel to isolated area over rough terrain.

Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing.

TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY; PREFERENCE WILL ALSO BE GIVEN TO HONORABLY DISCHARGED VETERANS WHO ARE MINIMALLY QUALIFIED.

If required of this position, you must possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance.  In addition, this position may be subject to pre-employment background clearances.  If applicable, these clearances must be maintained throughout employment.

INFORMATION: Shayla Schilling, Human Resource Technician Sr. Confederated Tribes of the Colville Reservation, Human Resources Office, P.O. Box 150, Nespelem, WA 99155, (509) 634-2296 shayla.schilling.hrs@colvilletribes.com

Salary : $22 - $25