Administrative Assistant

Job Title: Administrative Assistant

Location: New York, NY

Department: Office

Job Overview

The Administrative Assistant provides essential support to ensure the smooth operation of the office and assists various departments by managing daily administrative tasks. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The Administrative Assistant will handle a variety of office tasks, including scheduling, communications, and data entry, while maintaining professionalism and confidentiality.

Key Responsibilities

• Answer and direct phone calls, emails, and other communications.
• Schedule meetings, appointments, and manage calendars for team members.
• Manage office supplies inventory and order new supplies as necessary.
• Assist in organizing and maintaining filing systems, both electronic and paper-based.
• Coordinate travel arrangements and prepare expense reports.
• Greet and assist visitors, ensuring a professional and welcoming environment.
• Perform data entry tasks and maintain accurate records.
• Assist in the planning and execution of company events or meetings.
• Handle confidential information with discretion.
• Collaborate with other departments for any administrative needs or special projects.
  
  

Qualifications:

• High school diploma or equivalent.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize workload in a fast-paced environment.
  
  

Job Posted by ApplicantPro