What are the responsibilities and job description for the Office Manager position at Confidental Company?
Office Manager - Fine Art Gallery
Are you organized and reliable with an eye for detail? We’re looking for an Office Manager to help keep our gallery running smoothly.
What You’ll Do:
- Handle office tasks like mail, answering phones, ordering supplies, paying bills (we have a bookkeeper, but supporting the bookkeeper), and keeping records up to date.
- Manage inventory and process orders from start to finish. Keeping orders, client info and inventory up to date in our database.
- Support the artist occasionally with misc. tasks.
- Keep the gallery clean, organized and welcoming.
- Assist with basic accounting and record keeping (both digital and physical).
- Exhibition Support: Coordinate logistics, assist at trade shows and help with setup and take down (usually 2–3 times at the beginning of the year—required).
- Build and maintain relationships with clients.
- Order Fulfillment: process, ship and track orders, ensuring excellent customer service in a timely manner.
- Support the COO when needed.
What We’re Looking For:
- Bachelor’s degree or relevant experience required.
- Must have a semi-flexible schedule, and be able to answer the occasional after hours client and/or owner request.
- Solid proficiency with MS Office (Excel, Outlook, Word, Calendars, Google Drive, etc.) - and task management software like Asana and sales platforms like Shopify.
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize in a sometimes fast-paced environment.
- Proficiency in database management and e-commerce platforms.
- Experience in inventory management and logistics is a plus.
- A proactive, small team-oriented mindset.
Resumes must illustrate prior relevant experience with at least 5 years in a similar role. This position is ideal for someone who wants to build a long term career, and work in a beautiful office setting.
Job Types: Full-time, Part-time
Pay: From $25.00 per hour
Expected hours: 30 – 40 per week
Schedule:
- Monday to Friday
Ability to Commute:
- Livingston, MT 59047 (Preferred)
Willingness to travel:
- 25% (Preferred)
Work Location: In person
Salary : $25
