What are the responsibilities and job description for the Executive Assistant - Alternative Investments position at Confidential EA Role Listing?
Company Description
The Los Angeles company is a professional services firm focused on alternative investments. Specifically the company provides advisory and due diligence services to institutional investors globally on private equity and hedge funds. Since its launch in 2009, the company has a strong emphasis on quality and independence by assessing risk in private funds and delivering institutional quality due diligence to its clients. The company has served a diverse range of financial institutions including banks, insurance companies, family offices, investment consultants, wealth platforms, fund of funds, and pension funds.
Role Description
This Executive Assistant opportunity is a full-time role. The Executive Assistant will be responsible for providing administrative support to the founder and sole principal of the company. The day-to-day tasks may include managing calendars, scheduling online and in person meetings, arranging travel, logging and filing documents, proofreading marketing material and other reports, data entry, researching vendors and companies, assisting with communication efforts, special projects, managing the company's LinkedIn page and other marketing platforms, and other executive and personal assistant duties. The Executive Assistant will play an integral role in organizational, calendar, and data management for the company; and be an overall righ hand to the founder. The role is ideal for serious professional candidates seeking an intellectually challenging environment with prior experience working with confidential information and interacting with senior finance executives and counterparties. This is a hybrid role, based in Los Angeles, CA, with flexibility to work from home. The hours are 8am-5pm. Successful candidates will need to be local in Los Angeles, and be able to commute to the Century City office daily and / or at the discretion of the company.
Ideal Candidate
The company is seeking an experienced, energetic, and diligent administrative assistant with between 5 and 10 years of experience working at private equity fund for hedge fund. The ideal candidate will appreciate being detailed oriented and meeting deadlines. The role will also need someone who can liaise with external counterparties and service providers daily.
Prior Experience Required
To be considered for an interview, candidates will need to have had at least 2 years of prior work experience employed at a hedge fund or a private equity fund as an administrative assistant.
Responsibilities
- Book meetings using Teams, Zoom, or in person
- Maintain calendars
- Organize travel
- Establish email communications between numerous counterparties
- Log and file documents
- Organize documents and reports
- Proofread reports
- Collate market data
- Conduct basic company research
- Manage digital marketing
- Assist with company LinkedIn page
- Data entry
- Manage database and maintain client portal
- Manage outside vendors such as technology and insurance
- Order and mail annual gifts
- Other executive and personal assistance to the Principal
Prerequisite Qualifications
Other Requirements