Payroll Administrator

Job Title: Payroll Administrator

Department: Human Resources/Finance

Reports to: Payroll Manager

Job Summary:

The Payroll Administrator is responsible for processing payroll for employees, ensuring accuracy and compliance with federal, state, and local regulations. This role involves maintaining payroll records, resolving discrepancies, and providing support to employees regarding payroll inquiries.

Key Responsibilities:

• Prepare and process payroll for employees, ensuring timely and accurate payment.
• Maintain employee records in payroll software, including new hires, terminations, and changes in pay rates or deductions.
• Ensure payroll practices comply with federal, state, and local regulations, including tax laws and labor regulations.
• Generate and distribute payroll reports for management and finance departments, including earnings, deductions, and tax liabilities.
• Address employee inquiries regarding payroll, benefits, and deductions, providing clear and accurate information.
• Conduct regular audits of payroll data to ensure accuracy and resolve discrepancies.
• Prepare and submit payroll taxes, including quarterly and annual filings.
• Identify and recommend improvements to payroll processes for efficiency and accuracy.

Qualifications:

• Bachelor’s degree in Finance, Accounting, Human Resources, or a related field (or equivalent experience).
• Proven experience in payroll processing, preferably in a corporate or multi-state environment.
• Strong knowledge of payroll software (e.g., ADP, Paychex, etc.)
• Proficiency in Microsoft Excel and other office applications.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Familiarity with payroll laws, regulations, and best practices.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.
• Problem-solving skills and ability to work independently.

Working Conditions:

• Office environment with standard working hours. Occasional overtime may be required during payroll periods. Hybrid schedule.