Field Office Accounting Specialist

Join Our Team as a Field Office Accounting Specialist!

Overview
Our client is seeking a highly organized, detail-oriented, and proactive Field Office Accounting Specialist to join the dynamic team in its corporate office. Our client is a residential construction company focusing on disaster recovery housing projects across the US. We offer competitive compensation, full benefits, including a 401(k) with company match, and the opportunity to thrive in a collaborative team environment.

The ideal candidate will play a crucial role in supporting the smooth operation of the division’s accounting functions, particularly in accounts payable, vendor management, and compliance reporting. They will ensure timely and accurate processing of invoices, payments, and reconciliations, which will directly impact cash flow and financial reporting. The candidate should be proficient in accounting software such as QuickBooks, QuickBase, and Microsoft Office Suite. They must demonstrate strong organizational skills, keen attention to detail, and the ability to handle multiple tasks while maintaining accuracy.

Additionally, the ideal candidate should have excellent communication and problem-solving abilities, with experience managing vendor relationships and ensuring compliance with internal controls. A proactive attitude, along with the ability to work collaboratively across departments, is crucial. The candidate should be dependable, ethical, and capable of leading processes and motivating others. They should be able to work independently, take the initiative, and handle a fast-paced environment while ensuring the timely and accurate completion of financial reporting and compliance tasks.

Essential Duties and Responsibilities:

• Vendor Management: Maintain vendor accounts, set up new vendor information, respond to payment inquiries, and manage account details.
• Invoice Processing: Review, code, and verify vendor invoices, reconcile discrepancies, and ensure accurate entry of payments and accounts into the accounting system.
• Bid and Procurement Support: Prepare bid packages, send out RFPs, and evaluate subcontractor bids for various projects (private, federal, and state).
• Compliance and Reporting: Prepare compliance reports, track expenditures, and maintain all A/P and A/R reports. Ensure proper documentation and lien waivers for vendor payments.
• Subcontractor Payments: Handle subcontractor payments for satellite offices, and assist with purchase orders for subcontractors and suppliers.
• Data Entry and Record Keeping: Enter payments, account charges, and disbursements into the accounting system, while maintaining historical records and tracking labor/material costs.
• Expense Management: Submit receipts and expense reports for company credit card statements, track and analyze company expenditures.
• Problem Resolution: Investigate and document non-compliant activity and resolve discrepancies in vendor accounts.
• Miscellaneous Support: Perform other duties as assigned by senior accounting and management teams, supporting day-to-day accounting functions.

Job Specifications (Knowledge, Skill and Ability Requirements):

• Exhibit high-level critical thinking skills and resolve problems
• Ability to manage difficult or emotional client situations and respond effectively under pressure.
• Ability to adapt quickly to change in a fast-paced environment.
• Strong communication and time management skills.
• Ability to prioritize and plan work activities.
• Advanced skills in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience with QuickBooks, QuickBase, and Adobe Creative Suite.

A. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

B. The parties to this contract agree to comply with HUD’s regulations in 24 CFR part 135, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations.

C. The contractor agrees to send to each labor organization or representative or workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers’ representative of the contractor’s commitments under this Section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

D. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135.

E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor’s obligations under 24 CFR part 135.

F. Noncompliance with HUD’s regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.

G. With respect to work performed in connection with Section 3 covered Indian housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act. (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b).

Job Type: Full-time

Pay: Commensurate with experience

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

La Marque Office Location:

• La Marque, Texas 77568

Work Location: In person

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• La Marque, TX 77568 (Required)

Ability to Relocate:

• La Marque, TX 77568: Relocate before starting work (Required)

Work Location: In person