What are the responsibilities and job description for the Accounts Payable Supervisor position at Confidential?
Summary:
All team members will be required to work on-site three (3) days per week. The on-site days will be Wednesdays and Thursdays, with a third day to be selected by the employee in consultation with their leader. For the right talent, we are open to considering remote candidates. We will prioritize candidates who meet the key qualifications and demonstrate a strong alignment with the role’s requirements.
Reporting to the Senior Manager of Accounts Payable, the Accounts Payable (AP) Supervisor is responsible for the oversight of processing of invoices and payment requests, ensuring that invoices are entered correctly in our EPR system and that all data elements have been reviewed and validated to ensure invoices are paid timely and accurately. The AP Supervisor will assist its key business partners to understand the AP process, provide timely responses to questions and will interface with suppliers, field operations managers and corporate staff at various levels in the organization.
Responsibilities:
- Support/Guide AP Coordinators invoice data entry to guarantee accuracy of all key data elements on the invoice and invoice approval is appropriate.
- Analyze invoices and match to the correct purchase order and receiving documents. Coordinate with team members on required purchase order processing/updates.
- Weekly Settlement Run reviews to validate accurate payments to the correct suppliers are issued.
- Build and maintain positive relationships with high volume suppliers.
- Monitor open invoice volumes across the team.
- Verify all non-PO invoices received for expenses follow company policy.
- Ensure invoices or payment discrepancies and resolved and documented appropriately.
- Utilize ticketing system, monitor, review, research, troubleshoot and timely resolve and respond to invoice and payment inquiries.
- Reconcile supplier statements, research and correct discrepancies timely.
- Assist with the issuance of annual 1099s.
- Assist with other ad hoc projects and requests as required.
Education/Experience/Requirements:
- Associate’s Degree in Accounting preferred
- Accuracy and attention to detail, well organized, ability to work independently and collaboratively
- Positive attitude, calm demeanor, and ability to adapt to change and meet deadlines
- Critical thinking skills, goal oriented and desire to challenge the status quo
- Maintains a high level of confidentiality and takes pride in their work
- Ability to communicate effectively and professionally
- Technology-minded, enjoys learning
- Has an inquisitive mind and eagerness to learn, develop and continuously improve
- The preferred candidate would also have the following experience:
- Prior AP experience in a large public company with multiple sites
- Knowledge of general ledger accounts
- Solid knowledge base in ERP systems, scanning platforms
- Proficiency in Microsoft Office (Excel, Outlook and Word)
