What are the responsibilities and job description for the Administration Manager position at Confidential?
Job Overview
We are a Property Management Company seeking a highly organized, motivated, and detail-oriented Administrative Manager. This role is ideal for a proactive professional with a passion for optimizing administrative processes and systems.
Essential Duties & Responsibilities
- Manage daily office operations and supervise administrative staff.
- Provide advanced customer service support to internal teams and external stakeholders.
- Utilize property management software to track financial data accurately.
- Assist with preparing monthly and quarterly reports.
- Maintain and organize files, ensuring compliance with company policies, including tracking insurance certificates and permits.
- Greet guests in a professional, friendly manner.
- Ensure open communication between corporate, property, and regional staff.
- Order office supplies and maintain a well-organized workspace.
- Support management with various administrative tasks and perform miscellaneous duties as assigned.
Qualifications
- Proficiency in Microsoft 365 (Outlook, Word, Excel, and PowerPoint).
- Excellent communication skills, both written and verbal.
- Superior customer service abilities, including the ability to handle difficult customers and complex situations.
- Strong leadership and supervisory skills with experience motivating and managing teams.
- Exceptional organizational skills with the ability to prioritize multiple tasks and meet deadlines.
- Strong analytical skills with acute attention to detail.
- Experience in property management or a related field is highly preferred.
- Familiarity with real estate terminology and processes is a plus.
- Discretion, professionalism, and a proactive, adaptable mindset.
Preferred Competencies
- Ability to manage changing priorities in a dynamic, fast-paced environment.
- Problem-solving skills and the ability to independently resolve issues.
Requirements
- Must be able to perform essential functions with or without reasonable accommodation.
- Regular attendance is an essential function of this position.
Education and Experience:
· Bachelor’s Degree, or an equivalent of education and experience.
· Property Management experience preferred.
Physical Requirements:
· Prolonged periods of sitting at a desk and working on a computer.
· Must be able to lift up to 15 pounds at times.
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Property management: 2 years (Required)
License/Certification:
- Driver's License (Required)
- Certified Notary Public (Preferred)
Ability to Commute:
- Las Vegas, NV 89135 (Required)
Work Location: In person
Salary : $60,000
