What are the responsibilities and job description for the Administrative Assistant and Scheduling Assistant position at Confidential?
A large construction services company is seeking to fill a key administrative position based in our Tyler, TX location. This is a very fast paced environment that requires the ability to multi-task as well as prioritize the needs of customers, the scheduler and key administrative team members. There are multiple ongoing responsibilities that require someone that can manage priorities and ensure administrative duties are completed accurately and on time.
Responsibilities:
o Payroll entry and reconciliation.
o Primary point of contact for incoming customers, employee and sales calls.
o Accurately cataloging various files and submitting them to the appropriate person(s) in the company.
o Pre-scheduling communication with customers.
o Post job follow-up and processing work orders to submit for billing.
o Providing updates to customers and crew members.
o Fielding customer questions and properly communicating information to key staff members.
o Managing key information in job software.
o Coordinating the onboarding process of new field employees including but not limited to scheduling of physicals or other programs needed.
Skills:
o Experience with Microsoft Office Suite, including One Drive.
o Ability to learn and master job specific software.
o Strong interpersonal skills.
o Ability to communicate effectively through email with other administrative teams in the company.
o Managing multiple priorities and completion of tasks on scheduled.
o Strong time management skills.
o Construction and or trade experience ideal
Compensation and benefits:
o Medical, dental and vision benefits
o Company-paid group life and AD&D insurance
o Additional life and AD&D insurance available
o Short-term and long-term disability
o 401(k)/profit sharing plan
o Paid holidays
o Paid time off
Job Type: Full-time
Pay: $16.00 - $18.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $16 - $18
