What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Confidential?
Job Overview
We are seeking a dedicated and professional Receptionist/Administrative Assistant to join our team. This role is vital in providing exceptional support to our office operations and ensuring a welcoming environment for clients and visitors. The ideal candidate will possess strong organizational skills, excellent phone etiquette, and the ability to manage multiple tasks efficiently in a fast-paced environment. This individual must be proactive and dependable.
Duties
- Greet and assist clients and visitors in a friendly and professional manner.
- Answer and manage incoming phone calls and direct them appropriately
- Perform data entry tasks accurately to maintain up-to-date records.
- Organize and maintain files, both physical and electronic, for easy access.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Proofread documents for accuracy and clarity before distribution.
- Provide administrative support to all firm members
- Maintain a clean and organized reception area to create a positive first impression.
- Handle incoming/outgoing mail and secure client data appropriately
- Maintain cleanliness and organization of common areas
- Maintain office inventory and manage ordering of supplies
- Other administrative tasks as needed
Experience
- Prior experience in an administrative or front-desk role (experience in an accounting or professional services office is a plus)
- High attention to detail and strong organizational skills
- Proficiency in computer systems and software applications relevant to office management.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, demonstrating professionalism at all times.
- Comfort with Microsoft Office (Word, Excel, Outlook) and basic office technology
- Discretion and professionalism when handling sensitive information
- Ability to multi-task, stay organized, and work independently
- Positive attitude and strong work ethic – we’re looking for someone willing to go the extra mile
This position is a full-time, in office only position. It may also require additional hours during peak seasons. If you are an enthusiastic individual with a passion for providing outstanding administrative support, we encourage you to apply for this opportunity.
Job Type: Full-time
Pay: $19.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $19 - $24
