What are the responsibilities and job description for the Administrative Coordinator position at Confidential?
Administrative Coordinator
Position Type: 40 hours per week, M-F (specific hours to be determined during onboarding)
Location: Westford, MA
Benefits: 401k match, 10 paid company holidays, PTO, profit sharing plan
Are you a detail-oriented individual with a knack for keeping things running smoothly behind the scenes? We're hiring an Administrative Coordinator to support day-to-day operations and contribute to the success of our growing company. This is an ideal role for someone who thrives in a fast-paced, collaborative environment and enjoys juggling a variety of tasks.
Ideal Background
- Familiarity with the dental field (e.g., dental assistant or front office experience) is a strong asset.
- Excellent communication skills and a professional demeanor.
- Ability to multitask, stay organized, and manage time effectively.
- Comfortable working with digital tools and office software.
What You’ll Do
Administrative Operations:
- Handle data organization, case scheduling, and general office upkeep.
- Evaluate supply levels and manage restocking to keep workflows uninterrupted, JIC inventory.
- Plan and organize events such as tours, lectures, and demonstrations.
Shipping & Logistics:
- Prepare and process outgoing shipments with accuracy and attention to detail.
Client Interaction:
- Act as a liaison for case-specific communications.
- Communicate with clients via phone, text, and email in a courteous and professional manner.
Procurement Assistance:
- Support purchasing activities by locating vendors or materials when needed.
- Track inventory trends and help ensure stock availability aligns with business needs.
Physical Requirements
- Ability to perform fine motor tasks with precision, such as handling small components and packaging materials.
- Comfortable standing for extended periods throughout the workday.
- Capacity to perform repetitive motions consistently.
- Ability to lift and move packages or materials up to 30 pounds as needed.
Job Type: Full-time
Pay: $17.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Schedule:
- 8 hour shift
Ability to Commute:
- Westford, MA 01886 (Required)
Work Location: In person
Salary : $17 - $25
