Bookkeeper

Bookkeeper Job Description

Bookkeeper
The Bookkeeper reports directly to the Vice President. You are responsible for the accounting, billing, insurance, lien waiver tracking, and buyouts. Attention to detail is critical, and capable of working independently with the ability to meet deadlines.

Bookkeeper responsibilities include, but are not limited to:

Accounting:
1. Maintain office system, including organized storage of all correspondence, contracts, bills, POs, liens, and other documents related to construction project accounting.
2. Perform day-to-day accounting functions such AP, AR and billing.
3. Oversee accounts payable and daily cash balance reconciliations.
4. Reconcile bank account, vendor statements and credit card statements.
5. Set up jobs, new vendors, subcontractors, and change orders.
6. Monitor job progress and any potential overruns against purchase orders or budgets.
7. Processing of payments to trades, subcontractors and vendors on a timely manner and ensure that everyone complies with requisition due dates established by the schedule or contact documents.

Billing:
1. Enter hours and work performed into Labor Tracker module as provided by PM.
2. Understand terms in subcontractor PO to ensure accuracy and timeliness of progress billings and payments.
3. Ensure that trades and subs are in compliance with requisition format and required submission of support documentation.
4. Manage lien waiver disbursement and collection.
5. Prepare subcontract audits for each project, assist PM’s in reviewing and completing.
6. Enter change orders into accounting software, assisting project managers in tracking unsigned owner change orders. No payments are made to subcontractor without signed change orders.
7. Appling client funds received by preparing accounts payable to trades, subs, accounts receivable reconciliation with the associated re-billing of client deductions and adjustments to billable cost.

Lien Waiver Tracking:
1. Preparing of NTO’s received list for each job.
2. Preparing of lien waiver forms needed for each draw of each job.
3. Tracking to ensure that all necessary lien waivers go out and are received back for each draw of each job.
4. Communicating with contractors on lien waiver issues of each draw of each job.

Buyouts:
1. Entering of bids & budgets into accounting software and move bid job folder into jobs in progress.
2. Issue Purchase Orders.

Assist Vice President as necessary on the following tasks:
1. Follow up on sub lien waivers.
2. Verify Subcontractor and Vendor insurances before check release. Coordinate and report to Controller on
Subcontractor insurances. Ordering of Insurance Certificates.
3. Prepare information and documentation for insurance audits.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Melbourne, FL: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000 - $65,000