What are the responsibilities and job description for the Construction Office Administrator position at Confidential?
The basic function of the office administrator is to maintain and oversee all office and customer service functions.
- Oversee customer service functions.
- Oversee all financial functions – Responsible for all payables, control reports, monthly financials, and receivables regularly, oversee billing
- Process invoices.
- Review all past dues each week and when necessary make calls..
- Maintain the company calendar.
- Other tasks as requested by the Operations Manager and CEO.
- Deal with builders, homeowners, etc.
- Talk with customers to schedule jobs.
- Debrief technicians and field staff daily for billy and hours.
- Submit payroll to CEO for approval weekly
- File invoices and other paperwork.
- Keep accurate data correct in the computer.
- Create new customer files.
- Emails for scheduling purposes.
- Order parts as needed.
- Customer follow-up as needed.
Secondary Responsibilities:
- Answer phones
- Schedule installation jobs
- Call in inspections when needed
- Other tasks as requested
SEO/Social Media management experience is a plus
Qualifications:
- Strong writing skills
- Excellent analytical skills
- Understanding of financial statements, with 2 years of Quickbooks experience
- Understanding of HR issues
- Communicates well with all personality styles
- Accurately enter data into the computer
- Ability to multi-task
- Ability to represent the company professionally with customers, vendors, staff, and the general public.
- Organized and detail-oriented
- Ability to work under pressure
- Must have valid driver’s license and a good driving record
- Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
Job Type: Full-time
Pay: $22.00 - $30.00 per hour
Schedule:
- 4 hour shift
- Monday to Friday
Ability to Relocate:
- San Diego, CA 92107: Relocate before starting work (Required)
Work Location: In person
Salary : $22 - $30
