What are the responsibilities and job description for the Executive Assistant position at Confidential?
Overview : We are seeking an experienced Executive Assistant to provide administrative and logistical support to our Chief Executive Officer. The Executive Assistant will be responsible for managing the CEO's calendar, scheduling meetings, organizing travel arrangements, and handling various administrative tasks. The ideal candidate will have a minimum of 3-4 years of previous executive support experience, excellent communication skills, and a high level of discretion and good judgment.
Key Responsibilities :
- Manage the CEO's calendar, including scheduling meetings, coordinating travel arrangements, and organizing events.
- Prioritize areas of focus for the CEO, follow up on items of highest importance, and delegate items that should not be handled by CEO.
- Handle all administrative tasks related to the CEO's office, including managing email communication, preparing reports and presentations, and tracking deadlines.
- Provide creative strategic thinking to overcome challenges and optimize the productivity of the CEO.
- Serve as a gatekeeper and liaison, managing the CEO's email communication and calendar, organizing travel arrangements, and handling various administrative tasks.
- Ensure that all high-priority messages are highlighted and responded to in a timely manner.
- Advocate and plan for adequate margins in the CEO's schedule to account for breaks, meals, and personal needs.
- Demonstrate an understanding of where the CEO's time needs to be spent to be most effective.
- Identify and highlight critical timelines and responses.
- Bring creative solutions to explore and develop with the CEO.
- Stay in front of evolving day and agenda. As priorities shift, meetings run long, or unanticipated issues arise, take point on communicating changes to affected persons and facilitating rescheduling, re-prioritizing or re-assigning to ensure nothing is dropped in transition and no one is left hanging.
Requirements :
How to Apply :
If you are a motivated and organized individual with a passion for supporting executives, we encourage you to apply for this exciting opportunity with your resume.
Our company offers a competitive salary, comprehensive benefits package, and a dynamic work environment. Please submit your resume and cover letter for consideration.
EEO Statement :
Our organization provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
In addition to federal law requirements, our company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Our company expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
