What are the responsibilities and job description for the Office Administrative Assistant position at Confidential?
This position is responsible for providing general administrative support as needed, including but not limited to:
- Serve as first point of contact for the Executive Director.
- Perform basic bookkeeping tasks including bill paying, check cutting, mailing checks, making deposits, invoicing, running financial reports, assisting with collecting annual audit materials, etc.
- Purchase office supplies and keep storage room stocked and organized.
- Prepare for Board of Directors meetings by printing agendas, minutes, reports and other documents.
- Take detailed minutes at Executive Committee and Board meetings for dissemination.
- Maintain organizational files and documents (paper and electronic) including contracts, leases, insurance documents, and subscription/membership renewals.
- Input data in both donor and client databases, update and ensure accuracy of same.
- Oversee and manage vendor telephone, email and written requests.
- Oversee repair and maintenance of office equipment, including computers, phones and printers.
- Perform general administrative support.
Communications
- Assist with print and electronic communications (i.e. annual report, newsletters, event collateral, etc.)
- Assist with donor communications, including appeal and acknowledgement letter and bulk mailings
- Assist with collating documents for monthly, quarterly meetings and as needed for grants.
Other
- Maintain organizational archives.
- Maintain general employee records (PTO requests, new hire paperwork, updating office manual, etc.)
- Additional tasks as directed by the Executive Director,
Job Type: Part-time
Pay: $20.00 - $22.00 per hour
Expected hours: 18 – 22 per week
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Paid time off
- Professional development assistance
Schedule:
- No weekends
Application Question(s):
- If you do not have direct experience with Quickbooks, please indicate on your resume or cover letter how many years of bookkeeping experience you have.
Experience:
- QuickBooks: 2 years (Required)
Ability to Commute:
- Hyannis, MA 02601 (Required)
Work Location: In person
Salary : $20 - $22
