Office Manager/Bookkeeper

Office Manager/Bookkeeper

Office Manager/Bookkeeper position creates financial transactions using QuickBooks. The creation of financial transactions includes posting information to accounting journals or accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The Office Manager/Bookkeeper also reconciles accounts to ensure their accuracy for both company and personal accounts and real estate for Owners/President. The Office Manager/Bookkeeper also provides job costing and P&L statements.

Principal Accountabilities:

• Purchasing supplies and equipment as authorized by management
• Monitor office supply levels and reorder as necessary
• Tag and monitor fixed assets
• Pay supplier invoices in a timely manner
• Take all reasonable discounts on supplier invoices
• Pay any debt as it comes due to payment
• Issue invoices to customers
• Collect sales taxes from customers and remit them to the government
• Ensure that receivables are collected promptly
• Record cash and credit card receipts and process and make bank deposits
• Conducted a monthly reconciliation of all bank accounts
• Conduct periodic reconciliations of all accounts to ensure their accuracy
• Provide information to the external accountant who creates the company’s financial statements and tax returns
• Maintain an orderly accounting filing system
• Maintain the chart of accounts
• Comply with local state, and federal government reporting requirements
• Process weekly payroll in a timely manner
• Provide clerical and administrative support to management as requested
• Manage accounting for Owner’s personal accounts and real estate
• Manage and maintain office and personal
• Dispatch electrical technicians as needed
• Notary Public highly desirable
• Electrical or lighting knowledge a plus

Experience:

• Proven experience as Office Manager/Bookkeeper or similar role
• Proficient in using accounting software QuickBooks
• Strong knowledge of corporate accounting principles and practices
• Experience with accounts receivable, bank reconciliation, tax filing, and general ledger accounting, P&L statements and year end reports
• Excellent organizational and time management skills
• Strong attention to detail and accuracy in data entry and financial reporting
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Excellent communication and interpersonal skills

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization. This position is in office 5 days per week. No remote work allowed.

Please submit your resume highlighting relevant experience to be considered for this position.

Job Type: Full-time

Pay: $80,000.00 - $85,000.00 per year

Benefits:

• Dental insurance
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Revere, MA 02151 (Required)

Ability to Relocate:

• Revere, MA 02151: Relocate before starting work (Preferred)

Work Location: In person

Salary : $80,000 - $85,000