What are the responsibilities and job description for the Office Manager position at Confidential?
Office Manager Job Description
We are seeking a detail-oriented and dependable Office Manager who will play an essential role in the operation of the office.
The Office Manager oversees the day-to-day administrative functions of the office, such as accounts payable/receivable, staffing concerns/issues, scheduling appointments, maintaining office equipment, formulating budgets for areas like marketing, maintenance/repairs, office team building exercises, and community outreach.
In accordance with our office’s commitment to excellent service to our clients, the Office Manager plays a crucial role in the daily operations of the office. The Office Manager is responsible for maintaining a professional environment and ensuring our clients’ needs are met.
Duties and Responsibilities:
- Implements and maintains policies, procedures, and Core Values.
- Posts job openings and engages in initial screening of potential candidates.
- Oversees onboarding and training of new hires.
- Manages vendors and suppliers for the office.
- Organizes office operations and procedures, such as requisition of supplies, filing systems, office appearance, level of staffing, and expense control.
- Plans firm events and networking opportunities.
- Provides general management support to Founding Partner.
- Communicates with I.T. for support and equipment.
- Assists in preparing technology, PowerPoint presentations, equipment, venue, set-up, clean up and document handouts in preparation for client meetings that require the same.
- Process all incoming settlement payments to clients, including disbursement of all settlement funds to all parties.
- Assisting with scheduling conflicts and client meeting overflow; processing consultations with clients, as appropriate.
- Choosing and facilitating staff training sessions.
- Calendar management for the Founding Partner.
- Perform and coordinate clerical duties to assist the Legal Support Staff in matter management, as appropriate.
- Communicate with clients and other parties via phone, email, and mail to take messages, return messages, complete phone/in-person intakes, and schedule meetings.
- Evaluate proposals from vendors, suppliers, and maintenance companies to present cost-based options to the Founding Partner.
- Maintaining and evaluating the Employee Handbook to ensure compliance with all state and federal labor laws and with the purpose of providing safe and efficient office policies and procedures.
- Compiling financial and productivity reports for the Founding Partner, as requested.
Qualifications:
- Previous experience in accounting/office management and/or related administrative leadership roles preferred.
- High proficiency in QuickBooks, Microsoft Office, Adobe Suite and a capacity to learn and adapt to our Time Management Software.
- Familiarity with legal terminology a plus.
Work Schedule:
Our office is open Monday through Friday, 8:30 a.m. to 5:00 p.m. Employees are expected to work 40-hour work weeks, with occasional overtime, as required.
Compensation and Benefits:
The compensation package will vary based on experience; however, benefits are as follows:
- Pay range is $17.50-22.50
- Health Insurance
- 401(k)
- Paid time off
- Holidays
Job Type: Full-time
Pay: $17.50 - $22.50 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Beckley, WV 25801 (Required)
Work Location: In person
Salary : $18 - $23
